Cloud

Secure Information Exchange – Forgotten in your Digital Transformation Strategy?

secure information exchange

Regardless of the widget your organization makes or service it provides, at the very core of every organization is the information that fuels its decisions and ultimately, its success. And that information exchange between an ecosystem of connected customers, suppliers, and business partners must be secure With information as the currency of the digital economy, organizations don’t succeed just based on size, scale, access to resources, or geographic presence—it’s the degree to which they can take advantage of information to innovate and grow. It’s critical that organizations connect business processes across their ecosystem, and secure the information flows that support those processes. Not only is this essential for business continuity, it’s a must for efficiency and productivity in a hyper-competitive digital economy. As more and more organizations adopt a digital transformation strategy, a key component to remember is the transformation of how information is securely exchanged. Digitization must include tools for secure information exchange that support operational gains while improving agility, employee productivity, and higher levels of compliance to reduce risk. While many organizations have sophisticated systems in place to exchange raw data, large files, and many forms of content, there is one technology that continues to persist in every corner of the world: fax. Despite being a 150+ year old technology (yes, it’s true!), faxing has remained a steadfast communication method that provides a direct and secure path for exchanging information. Organizations which do not have a digital transformation strategy that includes a secure information exchange component stand the risk of inefficiency, higher costs, slower gains and lower productivity, as well as security and compliance risks. As an integral part of secure information exchange solutions, electronic fax servers and services are designed to integrate with back-end systems to facilitate the secure exchange of content to and from those applications. Some considerations when choosing an electronic fax solution include determining the needs of the business, process or workflows and evaluating vendor capabilities that fit your needs. While most electronic fax solutions are alike in their core functionality (sending/receiving from email, centralized fax management, tracking and reporting), be sure to choose a vendor that your organization can truly consider a trusted partner, vested in your success as much as you are. Not all vendors are alike, in both capabilities and vision. Seek vendors with advanced, proven functionality, and those which are able to demonstrate a vision that supports your goals and aligns with your digital transformation journey. Ideally, seek a vendor that has capabilities that include but are broader than secure information exchange solutions:  a vendor that can ultimately help you transform your organization to support a fully integrated Enterprise Information Management (EIM) platform to help you on your journey to digital transformation and create a better way to work. Base your secure information exchange strategy on digital, enterprise-grade fax solutions. Then build a robust communication ecosystem that is integrated and automated to reduce risk, enable compliance, and accelerated time to revenue. Whether you choose an on-premises, cloud-based, or hybrid model, secure information exchange can transform your business.

Read More

Enterprise World Highlights: ECM Evolves and Heads Into the Cloud

ECM

And, we’re back in 3…2…1: Happy August! After a few crazy months book-ended by the most extensive product release in OpenText history and a truly insightful, inspiring week at Enterprise World 2016, I’ve been able to make the most of a nice vacation and reflect a bit on how our annual flagship event both summarized and expanded on the happenings of the first half of the year. Interest in the Cloud is Exploding While it’s no secret that the cloud is becoming a priority for many organizations, I was amazed to see just how much interest in it had mushroomed from last Enterprise World to this one. Cloud-based breakout sessions such as Enterprise Managed Services in the OpenText Cloud and Top Questions you need to ask when Upgrading ECM to the Cloud were standing room only in Nashville. A marked increase from last year and a remarkable progression from two years ago when cloud breakouts were more of a curiosity than a must-see. My main observation from talking with the attendees at this year’s cloud-focused sessions? It’s clear that, while many organizations are still just getting their feet wet, most see an ECM future that involves fully harnessing the power of cloud-based solutions. Furthermore, the current and proposed use cases I had the pleasure of hearing about are as endless as, well, a cloud-dotted sky. Organizations are utilizing the cloud to focus on everything from the tactical—freeing up ECM administration resources—to enterprise-level strategic initiatives designed to push innovation on new business solutions. It was also noteworthy that these discussions were consistently peppered with the sort of benefit statements CFOs like to hear; things like lowering capital costs and shifting to more economical SaaS-structured payment models. The cloud devotees have really been doing their homework! Re-Thinking ECM is Definitely a “Thing” The role of ECM is changing and organizations are successfully shifting to viewing ECM in a new light. This year, I had strikingly fewer discussions devoted to traditional ECM terms like storage, compliance, governance, and records management. Customer emphasis is now on how to best elevate ECM solutions to enhance productivity for processes and people. Optimal governance is just expected. My take on this: ECM has matured and many organizations are comfortable with the baseline management of the content currently under the purview of their ECM platforms. Existing ECM implementations are doing their job storing content and ensuring that information is following the appropriate governance path throughout its lifecycle. The general feeling is, that’s fine, but not enough. Most of the customers that I spoke to are now looking for ECM to do more as they target digital transformation in a post-analog world. The reasons? They’re bang-on in envisioning a new competitive and customer service landscape where ALL the digital data in an organization has to be easily accessible to play a symbiotic role in success. And they’re not exactly eager to approach the powers that be with capital requests for new platforms and technologies to try and achieve it. Hence, questions revolved around accomplishing this by extending the reach of their tried-and-true ECM platforms further into business processes and collaborative activities. At times I felt like a hi-tech relationship counsellor as discussions delved into methods to facilitate better communication between Oracle and Salesforce or why it’s critical for structured and unstructured information to come together to contribute to a common goal. Bottom line: all this, and much more, is possible with new advances in ECM capabilities. We can show you how. Of course, Enterprise World made for the perfect forum to host these discussions. A host of product experts, customer roundtables, demo pods, and over 200 breakout sessions provided ample opportunity to gain a better understanding of extending the value of ECM to transform your organization. If you couldn’t make it, we’ve got that covered, too. Kick off your journey into re-thinking the role of ECM while exploring the possibilities.

Read More

The Cloud: Bigger and Better at Enterprise World

Cloud Enterprise_World

If your business is already operating applications in the cloud or is considering adopting cloud for EIM applications, you will find many opportunities at Enterprise World to advance your plans. The Cloud is everywhere at Enterprise World this year! If you would like to better understand our cloud strategy and meet with the leaders that manage all parts of our cloud, join us at: CLD-100 OT Cloud: Strategy, Offerings, and Talk with the Experts on Wednesday morning. This panel session will offer you the opportunity to learn more about all aspects of our cloud operation and to ask questions. Directly after this session we will head to the Elite Lounge where you will be able to enjoy a coffee and talk with the cloud experts one-to-one. For those that want to dive deeper, there are several sessions that are aimed at helping you with the details of working in the cloud: CLD-200 Enterprise Managed Services in the OpenText Cloud provides a deep dive into the services that are provided when your applications are managed in the cloud. It will describe service levels, operational standards, security and compliance processes. CLD-201 Total Cost of Ownership Benefits in the Cloud provides guidance on how to evaluate your total cost of ownership on-premises and in the cloud and evaluate the possible savings for your organization. This session features a customer describing how they went about analyzing TCO for 2 systems on-premises and in the cloud. CLD-202 Embracing the Cloud in the Public Sector is a customer panel session where customers will share what they are doing and how they are advancing through the use of cloud applications. This interactive session will provide high value for all Public Sector and customer service focused organizations. ECM-223 Top Questions you need to ask when upgrading ECM to the Cloud will provide answers to some of the top questions when considering a move to the cloud as you upgrade to Release 16. You will leave this session with a clear understanding of the path to cloud success and have a chance to ask the experts about your particular situation. CEM-201 Strategies for a Successful DAM Implementation on a Cloud Platform shares practical advice on managing media in the cloud including architecture, metadata, ingestion of content and administration. Cloud is very popular for media management customers and this session will provide great practical advice. Do you want to have 1:1 practical advice for your own organization? Now is the chance to spend quality time with our Professional Services and Managed Services experts. Book a private session with our experts – go to the Professional Services area in the Expo Hall to request the time that works for you. If you don’t have time to fit full breakout sessions into your schedule, there are several Theatre sessions running in the Professional Services Expo Hall Theatre. Check the daily schedule for a 15 minute short session on:  TCO in the Cloud, Trends in Cloud Implementations, Upgrading to the OpenText Cloud and an overview of Managed Services in the Cloud. Networking: Meet with other customers who have experienced the cloud through all of the networking events and sessions. Meet with our executives and experts in booked meetings, in the Expo Hall, or after breakout sessions. We would love to speak with you in more depth. This is the best work week of the year for us as we get the opportunity to speak with you and learn together. Please take the time to talk with us, and with your peers and have a wonderful Enterprise World. See you there! To register or get more information visit our Enterprise World site

Read More

A Modern Approach to an Essential Solution: Which Fax Deployment Model is Best for you?

Enterprise fax solutions

Are you ready to upgrade your current fax solution to not just a new but a better way to send, receive and manage faxes? Do you have workflows that are fax-dependent and realize it’s time to make those workflows as efficient and cost-effective as possible? Whether you are eliminating fax machines (finally!) or upgrading to an enterprise fax solution, understanding your deployment options is an important step. Many organizations are beginning to choose IT solutions based on preferred method of deployment. Some organizations want all IT systems to reside in-house or “on-premises.” Others want to leverage the cloud as much as possible to outsource all (or as many as possible) IT activities. An increasingly popular alternative is hybrid solutions, in which part of a software system resides on-premises, but some components are outsourced for efficiency. Enterprise fax solutions are available as on-premises, cloud and hybrid deployment options. But which one is best for your organization? Below are some of the decision factors and business needs that drive each of the deployment models: On-Premises Fax Servers: A fax server is deployed in-house and typically requires the most IT management and resources. Strengths of on-premises deployments include: you completely own and control the environment, data storage and location of the data; typically highly configurable and customizable with strong integration options; includes options for high availability and disaster recovery. On-premises fax server solutions are best when: You have complex integration or security requirements You seek to avoid fax volume/user charges You want to leverage economies of scale You require full control over data storage & ownership You wish to harness your own IT bench strength You are not looking to outsource Cloud Fax Services:  Cloud fax services are part of a pure service deployment model, with no fax software, hardware or telephony required to reside at your site. Faxes are sent and received via email. Strengths of cloud deployments include: fastest and easiest deployment, limited resources required, pay only for what you use, Web Services APIs typically available for integrations, unlimited and instantly scalable capacity, no busy signals, built-in redundancy and automatic failover for faxing. Cloud-based fax solutions are best when: You need to deploy rapidly You seek fast and flexible scalability You want multi-site redundancy for failover and disaster recovery You need or want to outsource fax telephony You have little or over-subscribed IT bench strength You are looking for uptime and telephony SLAs You have a corporate mandate to outsource or “move to the cloud” Hybrid Fax Solutions: In hybrid fax deployments, the fax server software resides at your site (on-premises) and fax transmission is provided as a service (in the cloud). The key strength of hybrid solutions is that the service portion typically includes eliminating the connection of the fax server to the telephone network, often the most complex and confusing part of deploying fax solutions, which in turn removes this responsibility from your IT and telecommunications staff. Other strengths include: all the benefits of an on-premises fax server (ownership, data storage and location, integration capabilities, etc) with the ability to leverage the strength of cloud faxing (flexibility, scalability, no busy signals, built-in disaster recovery and automatic failover for fax transmissions). Hybrid fax solutions are best when: You have complex integration or security requirements You require full control over data storage and ownership You seek fast and flexible scalability You need or want to outsource fax telephony You are looking for telephony SLAs You outsource as it makes sense Still not sure which fax solution deployment model is best for you? OpenText can help.With the best on-premises, cloud and hybrid options in the industry, OpenText has a solution for you.  Learn more.

Read More

Making the Case for ECM in the Cloud

Lynnblog

Staying competitive and continuously enhancing customer experience is critical to any global enterprise. Scalability, flexibility and agility are key to meeting stakeholder requirements. One of the first areas organizations are focused on is ensuring corporate content is available to all of their constituents on a 24/7/365 basis. Cloud is becoming an increasing part of their Enterprise Content Managements (ECM) strategy. The extension of ECM to include cloud, hybrid cloud and cloud-to-cloud implementations is becoming the next logical step forward in a digital transformation that ensures content is consistently available, accessible, and shareable. Moving your ECM to Cloud brings uninterrupted content access to internal and external global teams. It brings agility, flexibility and cost savings. Our customers talk about these benefits as they look to move into cloud and hybrid cloud implementations. As a spokesman for the Greater Toronto Airport Authority – GTAA explains, “By going into the OpenText Cloud, we will have a lot more options, whether it’s offering services that we didn’t have before, getting upgrades sooner and bringing more technology into the house. We proved that there is cost savings, but not only that, going to the Cloud will help us bring the innovation that we’re looking to do in terms of information management.” A recent survey from AIIM (Association of Information and Image Management) found that nearly three quarters of those who have made the move to the cloud say they are saving money. But there’s much more to it than pure cost savings. Many respondents said they made the move to the cloud motivated by more than just achieving cost savings.  But what about cloud concerns?  AIIM sites there is a growing confidence in cloud applications, with 73 % of respondents indicating that cloud providers are likely to offer better (48 %) or similar (27 %) security to their on-premises managed systems.  The AIIM report, Harness the Power of the Cloud to Amplify the Value of Enterprise Content Management shares some interesting statistics and insights that may help as you consider your cloud options for ECM.

Read More

How to Identify Return on Investment of Social Media Marketing (Infographic)

social media ROI

The B2B marketing leaders will be spending more money on technology than the CIO in 2017. Sure they may already spend a lot, but the interesting question here is: will they now finally be able to identify the revenue? It was not long ago when CMO’s were perfectly ok with having more and more new technology tools. The problem came when they were forced to maintain the tools and, also to measure the performance of those tools in order to prove that they were still needed. While each platform may include its own reporting tools, in an omnichannel world, having so many partial views of the truth makes little sense. Many business users and decision makers can’t see the forest for the trees when it comes to the current analytics environment. How will they manage then in an Analytics of Things of world with 6.4 billion connected devices? Are CMO’s prepared? According to a recent study on The State of Marketing Analytics by VentureBeat, “Analytics are key to showing value, yet the market is huge and fragmented.” Customers are no longer using a single channel to buy yet only 60% of marketers create integrated strategies. Probably the most painful source to measure is social media. It is painful because there’s no way that investors will accept engagement metrics such as impressions or likes as revenue. It is also painful because the CMO is being pushed by market analysts to invest more and more budget on social media. Social media spending is expected to climb to a 20.9% share of marketing budgets in 5 years even though analytics is not yet fully integrated or embedded according to a recent CMO Survey. ROI of social media in the form of adding new revenue sources, enhancing revenue sources and increasing revenues is more pronounced among companies with a more mature data-driven culture. The graph below shows where competitive advantage has been achieved as a result of data-driven marketing by stage of development according to Forbes. What’s worse for the laggards is that their immature analytics culture is resulting in the lowest profitability – they even don’t know often which analytics platforms they are paying for, according to the same research. “There is no substitute for hard work,” said Thomas Edison. In order to identify the ROI of social media marketing, we will go through the hard work by going through the requirements for your social media data below, including: Why you need integration and democratization of data in the cloud, including social media data Why you need self-service advanced and predictive analytics for your campaigns Why agility is so important when it comes to marketing analytics Why integrated reporting and insights should be easy to access by any marketer or business user Integration and democratization of data in the cloud, including social media data This is not just useful to get a single view of the truth. Working in an environment where each platform’s reporting is separate from the others, is not possible to calculate ROI of social media marketing. You may find a way to calculate the revenue of a Paid Per Click campaign in LinkedIn for example, but this is a very narrow view of what social media marketing is about. The first step to identify the real revenue of social media should be to integrate all disparate data sources in the cloud. They should be integrated, because that way you will be able to cross reference information, discover the real 360º customer view and the actual ROI. Also, it should be integrated in the cloud specifically so other business users can access and self-service the final insights. Some people may think they have a 360º customer view when they integrate Google Analytics and Salesforce to calculate the ROI of a paid campaign in Google Adwords. But they are still far from that view. According to Think with Google, for instance, customers in most industries in US click on a paid ad long after they were engaged in social. That means that a percentage of the ROI of the Pay Per Click campaign should be attributed to social to be accurate. What if instead of making assumptions you start to track which channel is the first, then which is next, and which is the latest? You can do this with tools like Piwik or Eloqua Insights because they track all different devices from which the customer is visiting your website as well as specific URLs they land on, and order the events by date. While this is fine if you have less than 200 sessions per day on your website, if you have more than that you will quickly understand why big data is more than just hype! Trust me, if you had the time to explore, analyze and export using Piwik or Eloqua Insights you would really know what patience means. With big data, even if you just want to use a selected small part of it, you need columnar database technology like the one used by OpenText™ Big Data Analytics. Having your data sources integrated at the start and managed by IT is fine, but when it comes to data audits, data cleansing and data enrichment you had better expect this to be self-service. B2B companies need to know as much as they can about the companies they market to and 75% of B2B marketers say that accurate data is critical for achieving their goals but lack of data on Industry, Revenue, and Employees is a problem in up to 87% of the examples. Bad data affects not just marketing but also sales, according to Forrester, executive buyers find that 77% of the sales people they meet don’t understand their issues and where they can help. As a result a lot of CMOs are taking the initiative to start profiling and creating more targeted leads so that sales don’t have this problem. Self-service advanced and predictive analytics for marketing campaigns According to a recent study by MDG Advertising, B2B organizations that utilize predictive analytics are 2x more likely to exceed their annual marketing ROI goal. The research offers interesting reasons why 89% of B2B organizations have predictive analytics on their roadmap. According to VentureBeat there are 3 main reasons why marketers aren’t that advanced in their analytical approaches – including skill gaps around data science. Easy-to-use tools can make it easier to run reports, but without a real understanding of data-driven approaches, the final report may not be accurate enough. Predictive lead scoring, for instance, can yield significant ROI and 90% of large organizations will have a Chief Data Officer or CDO by 2019. Meanwhile CMOs are not inactive and 55% of B2B organizations are already hiring for marketing analytics roles. Success in social media is not as easy as being 30 years old. You know that you will be 29 years old for 12 months and then it will automatically change to 30. This is easy to predict, but it is not scalable to social media. In terms of social media you need to go deeper than the surface to measure, for example, if it is worth having 30 social media accounts or maybe 10. You need to measure if it is worth having 30 blog articles or maybe 300. You will want to calculate if “Channel A” is worthwhile because it generated 300 conversions from unqualified leads or not. You may want to go further and identify which of the qualified leads bought “Product A” and “Product C” but haven’t yet bought “Product B”. Do you want better segmentations and profiles of those, so you can create a custom cross-selling campaign, based on information that you can get from LinkedIn, for instance? If so, you will need to go further than data visualization. Companies need advanced analytics to identify ROI. This is what will give you the insight on the ROI of your social media, but more than it could ensure success in the current digital era. You will find the following ad-hoc & pre-built tools at OpenText Big Data Analytics: Venn Diagram: Are you tired of reaching the wrong people? Smarter companies are reporting benefits doing data mining to target advanced segmentations and the most appropriate people with marketing material that resonates with them. Note that segmentations are based on data mining, but can be created by drag and drop of the database objects in the left column. Profile: Are you still re-marketing to visitors who landed on your website by mistake? Our drag and drop, easy-to-use tool is needed by marketing in the current customer-centric culture. B2B marketing goals for predictive analytics span the customer funnel including customer retention, customer lifetime value, customer effectiveness right up to customer acquisition – so having a customer profile is a must-have to begin. Association Rules: What if you could identify which users are likely to abandon with sentiment analysis of their activity in social media and help-desks – so you can reduce churn with a loyalty campaign? Would that help the ROI of your social media? You can find more predefined analysis screenshots and use case videos to help. Companies plan to increase spend on marketing analytics, but many will select the wrong capabilities or be unable to use them properly. Harvard Business Review alerts to this point “marketing analytics can have a substantial impact on a company’s growth, but companies must figure out how to make the best use of it”. Why agility is so important when it comes to marketing analytics You already know that advanced and predictive analytics is not new, if you think about how financial services has been using it. What’s really new is how easy analysis can be created as self-service now. In the real world, only 20% of organizations are able to deploy a model into operational use in less than 2 weeks according to TDWI, so don’t forget to ask for self-service and real-time advanced analytics. You will be happy that your analytics platform technology includes a columnar database when you get to this point. Why integrated reporting and insights should be easy to access by any marketer or business user 3 out of 4 marketers can’t measure and report on the contribution of their programs to the business. Isn’t that scary? To know the customer and how to deliver relevant data is a key business differentiator. Marketing analytics tools need to be more than a nicely displayed report, they need to allow decision makers to interact with the information according to McKinsey & Company. There’s a lot that has been written about the opportunities of using big data in supply chain and retail companies, and specifically the social media capabilities to reach their audiences. The retail analytics market is estimated to grow from 2.2 billion to 5.1 billion in 5 years but difficulty in sharing customer analytics is ranked as a top challenge by the Industry. Social media is a smart way to connect a customer with a specific local store, right? Instagram includes stats of impressions, reach, clicks and follower activity for businesses. There are a few tools with powerful capabilities to personalize, share and embedded HTML5 data visualizations available, but OpenText™ Information Hub is the only one that is tied to advanced and predictive analytics. 9 out of 10 sales and marketing professionals report the greatest departmental interest is in being able to access analytics within front-office applications and OpenText Information Hub is ranked as the top vendor in the latest Embedded Business Intelligence Market Study by analyst Howard Dresner – not without reason. Don’t forget to ask for an analytics platform that is perfectly fine to be scaled to unlimited users. Turn your social data into strategy, then gold Predictive analytics not only applies to what will happen next quarter, but also to what the user may want to find right now. Google doesn’t wait for you to make association rules that have probably helped you a few times – they make their big data work for millions of users in real-time. Now think about your company and one of your prospects sharing your content on social media or email. Do you create a campaign to track and nurture these actions? How do you react if a user won’t complete a form more than once? What do you do when one of your prospects is searching on your site having landed from a social media post about “Product A”? Are you able to identify that “Product C” will be the more likely purchase? There are musicians unhappy about piracy, but there are others tracking, mining and getting revenue from social data. Getting these insights on revenue before running new omnichannel campaigns will provide one voice communication, essential for a successful omnichannel strategy. What is also important: this will help with better data-driven decisions and greater return on investment of your social media budget. 86% of companies that deployed predictive analytics for two or more years saw increased marketing return on investment according to Forbes. Download the Research “Operationalizing and Embedding Analytics for Action” from TDWI The report notes that operationalizing and embedding analytics requires more than static dashboards that are updated once a day, or less. It requires integrating actionable insights into your applications, devices and databases. Download the report here.

Read More

The Cloud in Sunny Spain

Madrid Pres

During my long tenure at OpenText, there has not been an opportunity of travel to Spain. Fast forward several years and this spring I visited twice! Much like their passion for Flamenco, the Spanish market has enthusiastically embraced the Cloud and the benefits it can bring. In April, there was an OpenText Innovation Day in Madrid and I was invited to speak along with Rainer Ehre, SVP of Engineering for Enterprise and a number of other speakers. What a great event it was! The keynote session was literally standing room only as presentations and demonstrations focused on Suite 16 and Cloud 16. It was one of the smoothest multi-cultural events I have attended, with presentations given in English and Spanish and real-time translation. Customers and partners presented on their implementations and, even with my lack of Spanish, I was inspired by the Enterprise Information Management (EIM) stories and benefits shared. One presentation in particular discussed the key benefits realized by a large public sector organization when upgrading their web properties (created with OpenText™ Web Experience Management) and moving to Managed Services in the OpenText Cloud. Their external web properties serve 3.2 million citizens and have 40 million page views per year and their internal site serves 23,000 employees and sees 10 million page views a year. They showed a 19.7% increase in page visits and more than 16% fewer page abandons after going live in the cloud, and talked about the benefits of 24 x 7 service, performance improvements and 99.5% SLA’s. I found these figures very powerful. I was again in Madrid in May. This time the focus was on meeting with our regional team, sharing the success stories and value of helping customers move their applications to the Cloud. We also discussed the key topic that most enterprises have around moving applications to the Cloud – Data Sovereignty and Data Privacy! We made a quick dash through the rain for a lunch of local tapas, then spent the afternoon with the sales, services, alliances, marketing and support teams from Spain and Portugal. We covered all key aspects of Managed Services in the cloud for our Enterprise offerings. After a nice tapas dinner and some rest, the next morning was focused on work for one of the major cloud customers in the region and assisting on some questions for an opportunity. Finally, the sun shone in time for a last picture and the ride to the airport. The sun is indeed shining through the clouds in Spain. I look forward to the next trip to the region.

Read More

How to Identify the Return on Investment of Big Data (Infographic)

shutterstock_245965159-min

If you are a CIO, you know what goes on at a board of directors meeting. This is not the place to be confused when your CEO asks you a simple, commonly asked question, which requires a simple, accurate answer: “What is the ROI of Big Data costs?” Let’s be honest, Big Data is a big, painful issue. It is often recommended to use just a little information in your dashboard if you want to be heard. But at the same time, you want this information to be accurate, right? That’s when you are happy that your data is big. Why is data size so important? Data scientists, for instance, are always asking for big data because they know how predictive analysis can easily be inaccurate if there isn’t enough data on which to base your predictions. We all know this when it comes to the weather forecast – it is the same when it comes to risk anticipation or sales opportunities identification. What’s really new is how easily any software can access big data. If 90% of the world’s data today has been created in the last 2 years alone, what can we expect in the near future? For starters, the Internet of Things is anticipated to hugely increase the volumes of data businesses will have to cope with. ROI is all about results. Big data is here to stay and bigger data is coming, so the best we can do is to make it worth the trouble. “Cloud is the new electricity,” according to the latest IT Industry Outlook published by CompTIA. But I don’t have good news for you, if you feel comfortable just planning to move your data to the cloud. This is just the beginning. Experts often say that big data doesn’t have much value when simply stored; your spending on big data projects should be driven by business goals. So it’s not a surprise that there is increased interest in gaining insights from big data and making data-based decisions. In fact, advanced analytics and self-service reporting is what you should be planning for your big data. I’ll briefly tell you why: You need to support democratization of data integration and data preparation in the cloud You should enable software for self-service advanced and predictive analytics Big data insights and reporting should be put where they’re needed Why support democratization of data integration and data preparation in the cloud Big data analytics, recruiting talent and user experience top the CIO agenda for 2016, according to The Wall Street Journal; but these gaps will hardly be solved in time, because of the shortage of data-savvy people. Actually, according to analysts, there is an anticipated 100,000+ analytic talent shortage of people through to 2020. So, meanwhile CIOs find solutions to their own talent gaps; new software and cloud services appear in the market to enable business users to get the business insights and advance ROI of big data. Hopefully, someday, a data scientist can provide those insights but platforms like OpenText™ Big Data Analytics includes easy-to-use, drag-and-drop features to load and integrate different data sources from the front end or the back end, in the cloud. Now, I say hopefully because requirements for data scientists are no longer the same. Knowledge of coding is often not required. According to Robert J. Lake, what he requires from data scientists at Cisco is to know how to make data-driven decisions – that’s why he leaves data scientists to play with any self-service analytics tool that may help them to reach that goal. Data scientists spend around 80% of their time preparing data, rather than actually getting insights from it – so interest in self-service data preparation is growing. Leaving the data cleansing to data scientists may be a good idea for some of their colleages, but actually it is not a good idea in terms of agility and accuracy. That’s the reason why cloud solutions like Salesforce are appreciated, because it leaves sales people time to collaborate – adding, editing or removing information that will give a more precise view of their prospects, one that only they are able to identify with such precision. What if you could expect the same from a Supply Chain Management or Electronic Health Record, where data audits depends on multiple worldwide data sources, with distinct processes and with no dependency on data experts at all? In fact, 95% of organizations want end users to be able to manage and prepare their own data, according to noted market analyst Howard Dresner. Analysts predict that the next big market disruption is self-service data preparation, so expect to hear more about it in the near future. Why you should enable self-service advanced and predictive analytics Very small businesses may find desktop tools like Excel good enough for their data analysis, but after digital disruption these tools have become inadequate even for small firms. The need for powerful analytic tools is even greater for larger companies from data-intensive industries such as telecommunications, healthcare, or government. The columnar database has been proposed as the solution, as it is much speedier than relational databases when querying hundreds of millions or billions of rows. Speed of a cloud service is dependent on the volume of data as well as the hardware itself. Measuring the speed of this emerging technology is not easy but even a whole NoSQL movement is advising that relational databases are not the best future option. Companies have been able to identify the ROI of big data using predictive analytics to anticipate risk or forecast opportunities for years. For example, banks, mortgage lenders, and credit card companies use credit scoring to predict customers’ profitability. They have been doing this even when complex algorithms require data scientists, hard-to-find expertise, not just to build but to keep them running. That limits their spread through an organization. That’s why OpenText™ Big Data Analytics in the Cloud includes ad-hoc and pre-built algorithms like: Profile: If you are able to visualize a Profile of a specific segment of your citizens, customers or patients and then personalize a campaign based on the differentiation values of this segment, why would the ROI of the campaign not be attributed to the big data that previously stored it? Forecasting: If the cloud application is able to identify cross-selling opportunities and a series of campaigns are launched, the ROI of those campaigns could be attributed to the big data that you previously secured Decision Tree: You should be able to measure the ROI of a new process based on customer risk identification during the next fiscal year and attribute it to big data that you previously stored in the cloud Association Rules: You can report the ROI of a new recruitment requirement based on an analysis of job abandonment information and attribute it to big data that you had previously enabled as a self-service solution The greater the number of stars shown on the Forecast screenshot above, the stronger the evidence for non-randomness. This is actually when you are grateful for having so much information and having it so clean! Customer analytics for sales and marketing provide some of the classic use cases. Looking at the patterns from terabytes of information on past transactions can help organizations identify the reasons behind customer churn, the ideal next offer to make to a prospect, detect fraud, or target existing customers for cross-selling and up-selling. Put Big Data insights and reporting where they’re needed Embedded visualizations and self-service reporting are key to allow the benefits of data-driven decisions into more departments, because it doesn’t require expert intervention. Instead, non-technical users can spontaneously “crunch the numbers” on business issues as they come up. Today 74% of marketers can’t measure and report on the contribution of their programs to the business according to VisionEdge Marketing. Imagine that you as a CIO have adopted a very strong advanced analytics platform, but the insights are not reaching the right people – that is, in case of a hospital, the doctor or the patient. Let’s say the profile of the patient and drug consumption is available in someone’s computer, but that insight is not reachable by any user who can make the difference when a new action is required. The hospital’s results will never be affected in that case by big data and the ROI potential will not be achieved because the people who need the insights are not getting them, and the hospital will not change with or without big data. This is called invisible analytics. Consider route optimization of a Supply Chain – the classic “traveling salesman problem.” When a sizable chunk of your workforce spends its day driving from location to location (sales force, delivery trucks, maintenance workers), you want to minimize the time, miles, gas, and vehicle wear and tear, while making sure urgent calls are given priority. Moreover, you want to be able to change routes on the fly – and let your remote employees make updates in real-time, rather than forcing them to wait for a dispatcher’s call. Real-time analytics and reporting should be able to put those insights literally in their hands, via tablets, phones, or smart watches, giving them the power to anticipate or adjust their routes. OpenText™ Information Hub offers these capabilities as a powerful ad-hoc and built-in reporting tool that enables any user to personalize how their company wants information and the data visualization to be displayed. You should always ensure that the security and scalable capabilities of the tool you need is carefully selected, because in such cases you will be dealing not only with billions of rows, but also maybe millions of end users. As mentioned at the start of this blog, user experience is also at the top of the CIO’s agenda. True personalization that ensures the best user experience requires technology that can be fully branded and customized. The goal should be to adapt data visualizations to the same look and feel as the application to provide a seamless user experience. UPS gathers information at every possible moment and stores over 16 petabytes of data. They make more than 16 million shipments to over 8.8 million customers globally, receive on average 39.5 million tracking requests from customers per day, employ 399.000 people in 220 different countries. They spend $1 billion a year on big data but their revenue in 2012 was $ 54.1 billion. Identification of the ROI of big data is dependent on the democratization of the business insights coming from advanced and predictive analytics of that information. Nobody said it is simple but it can lower operating costs and boost profits, which every business users identifies as ROI. Moreover when line-of-business users rather than technology users are driving the analysis, and the right people are getting the right insight when they need it, improved future actions should feed the wheel of big data with the bigger data that is coming. And sure you want it to come to the right environment, right? Download the Internet of Things and Business Intelligence by Dresner The Internet of Things and Business Intelligence from Dresner Advisory Services is a 70-page research that provides a wealth of information and analysis, offering value to consumers and producers of business intelligence technology and services. The business intelligence vendor ratings include scores for location intelligence, end-user data preparation, cloud BI, and advanced and predictive analytics–all key capabilities for business intelligence in an IoT context. Download here.

Read More

Resist the Dark Side—Govern Cloud Content, You Must

Cloud content

Everyone knows that cloud and mobile platforms are game changers, offering a long list of benefits. At the top of the list is improved sharing and collaboration. Knowledge workers have always looked for better, faster ways to share and collaborate. It should come as no surprise that they have readily adopted Microsoft® SharePoint®, Microsoft® SharePoint® Online, and other cloud-based repositories. In recent years, users have been moving more and more of their work processes away from their on-premises Enterprise Content Management (ECM) system and into these online applications. According to AIIM (Association for Information and Image Management), as many as 30 percent of users already use “unofficial cloud file-sharing tools” in the workplace. Unfortunately, there is a dark side—at least in terms of security and governance. While these online applications excel for their easy-to-use portal interfaces, they generally lack robust document and records management capabilities. As described by AIIM, this “renegade approach to information sharing completely blindsides the organization—the information now resides outside of all governance, permission and security systems, and quite literally has gone AWOL.” Limited Support for 100% Cloud ECM While the move to the cloud is a near certainty—the benefits are simply too hard to pass up—it is also becoming clear not all content will migrate there in the near future. Many organizations are simply not comfortable moving highly sensitive ECM content at this point. In a 2016 AIIM study about cloud and mobility, less than 20 percent of information management stakeholders believe 100 percent cloud ECM is suitable for their operations. Security and reliability are their primary concerns. Not only do these systems contain proprietary information, but in many cases business processes and third-party integrations are built on top of them—applications that are critical to everyday operations. Balancing the Opposing Needs of Stakeholders It’s a balancing act. Knowledge workers want faster, easier ways of working. And they are willing to bypass restrictive corporate policies to get things done. Those charged with managing risk and security, however, want content securely governed on premises. What is the best way forward? The best approach is to provide tools that do not restrict users—yet provide the level of security and reduced risk the organization needs. Hybrid ECM: Best of Both Worlds Hybrid ECM is an excellent and increasingly acceptable option. In the same 2016 AIIM study mentioned above, the majority of respondents viewed Hybrid ECM as offering the best of both worlds. The entire organization benefits from using the on-premises ECM system for securing, managing, and archiving sensitive enterprise content—and also using a cloud-based application like Microsoft SharePoint Online, for example, to enable easier sharing and collaboration with outside partners and vendors. Synchronization is Key Synchronization technologies are integral to any Hybrid ECM solution. They integrate the cloud-based file-sharing application with the on-premises ECM application and automatically move or copy content to ensure governance. Here are some typical scenarios: Archiving—content is moved from the cloud/SharePoint into the on-premises ECM system for governance and archiving Publishing—content is moved from the on-premises ECM system into the cloud/SharePoint for publishing Synchronization—when content is duplicated in more than one location, synchronization ensures changes in either location are applied to both At the end of the day, the best solution requires little or no effort from the end user. It works seamlessly to support the use of cloud-based sharing repositories while minimizing the dark side—the proliferation of unintegrated, ungoverned content and its risk to the organization. OpenText™ eDOCS offers automated, easy-to-use tools for synchronizing content into your DM. As part of the eDOCS solution, synchronization capabilities are available through eDOCS DM as well as through our SharePoint Integration module. To learn more, visit our microsite.

Read More

Cloud 16 – A Better Way to Work

Cloud 16

As organizations form their digital strategy, cloud is a critical consideration. Organizations that capitalize on new digital methods will be the ones that thrive; building new relationships with their customers and suppliers, optimizing their processes and creating new revenue streams. These organizations demand speed, agility, flexibility, and scalability that can be realized by taking advantage of cloud and hybrid cloud benefits. In short, they demand a “Better Way to Work.” The OpenText Cloud provides a global, secure cloud environment optimized for delivering Enterprise Information Management (EIM) solutions. We own and operate our own cloud, with a global infrastructure and operations across more than 40 data centers and satellite centers around the globe. Our commitment and expertise in cloud security, privacy and trust are key reasons customers trust us to manage their critical applications and information. We have invested greatly into our cloud and virtually all of our products are available to customers in the OpenText Cloud. OpenText Cloud 16: A Better Way to Work   Cloud 16 extends the flexibility for customers to operate in cloud, hybrid cloud and cloud-to-cloud scenarios. Customers have a plethora of integration and deployment options available to them so they are able to have their business problems addressed exactly how and where they need it. This release includes massive innovation across all of the EIM areas with advances in OpenText Cloud Managed Services, Business Network Services and OpenText SaaS applications. The Cloud 16 Digital Platform: Content Cloud 16: Delivering enterprise content management applications in the cloud to accelerate deployment, provide superior managed services and drive productivity through digital transformation. ECM in the cloud can be easier to deploy and less expensive to maintain than building and hosting your own infrastructure, and it can provide maximum flexibility while freeing up IT resources. It is quickly and easily scalable, so businesses can seamlessly adapt and expand without needing to install new hardware. Making the move to cloud means that IT resources can shift the management of ECM solutions to vendor experts, allowing IT to focus on the business critical operations that can help fuel business transformation. Highlights of Content Cloud 16 include: Managed Services for Content Suite 16- Upgrading and maintaining on premises applications can be a costly and daunting task. Let us upgrade your Content Suite into the cloud and we will manage it for you. Amplify the value of your existing applications and never worry about upgrades again. Content Suite Platform Cloud Edition- Optimized for the cloud, this package lets customers quickly purchase and deploy in cloud and hybrid-cloud scenarios. This new package combines cloud operational efficiencies with the flexibility and configurability you would expect from an on-premises deployment. OpenText Core and Content Suite integration-Customers can now securely collaborate in the cloud with Core and have content governed with Content Suite. Archive Center Cloud Edition- An enterprise archiving service running in the OpenText Cloud as a public cloud service. Customers only pay for what they use each month, based on the number of users that log on, transaction volume, and the volume of storage used. Without the need for up-front investment in infrastructure and software, it offers a cost-effective solution that scales with user’s needs. More information on Content Cloud 16 Experience Cloud 16: Empowering businesses to increase user engagement and improve customer satisfaction while avoiding time spent on managing applications or infrastructure. Experience Cloud 16 includes: Managed Services for the Experience Suite so you can upgrade your current implementation into the OpenText Cloud and have us manage it for you. Media Management Cloud Edition brings simple, cloud-based media management that is easily purchased and quickly deployed. Communications Center Enterprise brings tailored Customer Communications as a managed service in the OpenText Cloud. Communications Center CRM provides document generation with Salesforce integration. SAP DAM and SAP Document Presentment are also available as managed services. More information on Experience Cloud 16 Process Cloud 16: Enabling businesses to rapidly automate their business processes and have the platform managed by EIM specialists in the OpenText Cloud. Key innovations in Process Cloud 16 include: Process Suite as a managed service, with expert management by EIM specialists. Process Suite has several advances including entity modelling, case management and analytics integration providing process intelligence. Contract Center provides a complete solution for all types of contracts including buy-side, sell-side and other legal agreements. More information on Process Cloud 16 Business Network 16: The evolution of information exchange, OpenText Business Network provides a cloud ecosystem of interconnected trading partners with hyper automation, pervasive integration, and deep visibility across extended business processes, enabling compliance and accelerated time to revenue. The largest B2B network in the world powers customers’ extended trading ecosystems—now with embedded supply chain analytics, mobility for anytime, anywhere access, and deeper support for the entire procure-to-pay processes. Key advances in this release include: Logistics Track and Trace Supply chain analytics Trading partner digitization Invoice compliance Enhanced EMEA data sovereignty Mobility More information on Business Network 16 Analytics Cloud 16: Providing embedded analytics for EIM applications and for custom content sources, fully managed by EIM experts in the OpenText Cloud. Big Data Analytics Cloud Edition is a complete advanced analytics managed service in the cloud. It includes advanced analytics software, maintenance, cloud management plus professional and learning services to accelerate Big Data initiatives. Analytics integration with EIM Suites allows customers of all types to take advantage of advanced and predictive analytics. More information on Analytics Cloud 16 For existing on-premises customers, it is time to consider upgrading to the OpenText Cloud. For new customers, now is the time to subscribe to our cloud offerings and realize the benefits of agility, flexibility and scalability in solving your business problems. Whatever application, solution or information flow your organization requires to meet your business need, we can help to manage your cloud, hybrid cloud or cloud-to-cloud implementation. Experience a better way to work!

Read More

The Rise of the Machines

EDI

Terminator’s Skynet and OpenText Core: I’ve recently identified some striking similarities between the two……the question is should we be concerned? I love the Terminator films and their depiction of technology running amok in the future. Of course, it’s horrifying to think about what could happen if physical machines controlled by one central system turned against humans, but – as a tech-head – it’s also fascinating to consider the technology behind it, and compare that to where we sit today. Just for fun, in this blog let’s explore some of the parallels between the fictitious Skynet and OpenText Core. Skynet vs. OpenText Core In the Terminator films, Skynet is a Global Digital Defence Network, one which eventually achieves self-awareness and begins a nuclear war. Yes, markedly different from OpenText Core, which allows business users to manage, access, and share information and collaborate from any device..….unless, that is, you consider it from a pure “knowledge is power” perspective. With hundreds of thousands of people uploading critical business information into one central system, imagine the combined knowledge that’s stored in OpenText Core. What secrets could it hold? What power could it give anyone, or anything that’s capable of mining it for its value? Ok, and back in the real world now, we call this capability “Analytics”, and it’s a big focus for us and our customers today, and likely to be even more so in the future. Constantly Evolving Like the liquid metal T1000 Terminator, which learned from the previous generation of Arnie-style T800 Terminators, OpenText Core is evolving. Built on 25 years of OpenText leadership in information governance and compliance, Core is seamlessly integrated with OpenText Content Suite. It has been built from the ground up to function as a next generation, cloud-based ECM service and is continually evolving – partly based on feedback in user forums to ensure it keeps getting better and better. After being available for only a year, Core has already had 12 updates to enhance its power. Difficult to Destroy If human resistance fighters (or, perhaps more likely, a natural disaster) were able to locate the source of OpenText Core and destroy it, they’d be sorely disappointed to find that Core would just carry on as normal. If you destroy one node it will instantly “heal” (just like the liquid metal Terminators!). With Core, physical hardware duplication in multiple hosting sites would simply and seamlessly route the information and administration through another node. Core has never gone offline. Core is self-healing and always available. Postscript – to save you the effort of leaving a comment to highlight the flaws in my arguments here, I’ll point out a few inconsistencies now below: To allay fears, it is indeed impossible for any one source to access all the information stored in Core. It’s securely encrypted and managed in completely separate tenants for each customer, so, in truth, it wouldn’t form the best source of centralized human knowledge for AI to farm. Besides, we all know the internet itself would be an easier source of information for AI to turn machines against humans. Core is built for business, so the information it holds would be more about corporate knowledge and intellectual property than matters of national defence. Truth is, I can’t see the collaborative efforts of Company X’s marketing department being all that detrimental to mankind’s survival. In the film series, it all started to go wrong for humans on August 29, 2003, when Skynet became self-aware. I’m not sure when Core will become self-aware and it’s currently not on the development roadmap, but who knows – maybe that feature is being held back for a big announcement at Enterprise World in July. So, yes, there are a few leaps in both faith and logic in my argument – but this was all just a bit of fun. We all know this could never really happen. Right?

Read More

HIMSS16: OpenText Prescribes Healthier Patient and Business Outcomes

contact centers

This year’s Health Information and Management Systems Society (HIMSS) Conference is right around the corner.  As a HIMSS North American Emerald Corporate Member, OpenText is proudly participating in the event, taking place February 29 – March 4 in fabulous Las Vegas. This year’s event is shaping up to be a great one.  Not only will OpenText continue to showcase the #1 fax server in the healthcare industry, OpenText RightFax, but joining the conversation is OpenText Analytics, a powerful analytics tools to help make better business decisions and drive better business outcomes. Join us at HIMSS and talk to our industry experts to learn how OpenText is driving greater productivity, efficiency and security in the healthcare industry. With so many reasons to talk to the healthcare experts at OpenText, we’ve narrowed it down to our favorites…. Top 3 Reasons to Visit OpenText at HIMSS Save money. Make the shift to hybrid faxing with RightFax and RightFax Connect: Hybrid faxing combines the power of your on-premises RightFax system with the simplicity of RightFax Connect for cloud-based fax transmission. Learn how to save money and make your RightFax environment even easier to manage. Drive compliance. Better patient information exchange with RightFax Healthcare Direct: RightFax is the only fax server that combines fax and Direct messaging in a single solution with RightFax Healthcare Direct. Learn how you can accelerate your road to interoperability with Direct through this new innovative solution. Make better decisions. Learn about OpenText Analytics products and revolutionize your reporting and analytics infrastructure. This will give you the tools to build the best data-driven enterprise apps. With live data analytics seamlessly incorporated into your apps, you can track, report, and analyze your data in real time. Be sure to visit OpenText at Booth #12113 Hall G, and learn how OpenText will help you save money, increase the security and compliance of patient information exchange, and make better decisions through data analytics.

Read More

Time to Get Your Head Into the Cloud

Cloud

The cloud is not a passing trend, it is no longer just about storage and content access. The cloud is helping companies to transform how they do business in the digital world. According to Forbes Insight, 95% of organizations agree that strong information management is critical for business success. No surprise there. As the amount of information flowing through enterprises explodes and knowledge workers become increasingly dispersed, efficiently and effectively getting them the quality information they need to be productive has never been more critical. In fact, over the next decade, most established businesses will sink or swim based on how well they address this core concept. Of course, we’ve all heard hundreds (thousands?) of times that the cloud needs to play a critical role in achieving this. Not to sound like a broken record, but it does. It has to. The physical, on-premises requirements to keep up will soon be out of control and unmanageable. The statement above about sinking or swimming can just as easily be applied to adopting cloud-based technology. Just like every organization is different, there is no single reason why companies are moving some, or all, of their ECM infrastructure to the cloud. Top of mind reasons include; business agility, better access to information, quicker time to deployment, and cost reduction: According to IDG’s 2015 Enterprise Cloud Computing Survey, “48% of enterprises are moving to the cloud to replace on premise, legacy technology today. 46% are adopting cloud applications and platforms due to their speed of deployment, and 43% are focusing on lower total cost of ownership (TCO). 50% of mid-market organizations are adopting the cloud to gain business continuity.” Regardless of the reason, what’s supremely encouraging is that decision makers are steadily becoming more conscious of what the cloud entails and the benefits of incorporating it. Long gone are the days of alternating swings between visions of fluffy, white cotton balls with content lazily living out its days, and dark storm shadows rife with issues related to security, compliance, support, configuration, and cultural upheaval. The cloud has become a stable, trusted thing; it’s defined, distinct, and the benefits are tangible. Take security, for example. One of the main hurdles to cloud adoption for a long time, there is a shift underway as enterprises become more comfortable with cloud security protocols and begin to realize that the security provided in the cloud is sometimes better then what they have behind their own firewall. Cost is another of the hurdles. The cloud now has enough of a track record that enterprises can confidently trust the more predictable maintenance costs and know that the barriers to getting started are almost always much lower. So, yes, people are comfortable with this cloud concept. It works. Organizations are beginning to think they should do something big with it. And that’s the important next step. The cloud should not be about taking what is already in place and simply pushing it to a new medium, it should be about using the opportunity to assess your current business processes and information workflows and envision what they would look like in a perfect world. Are they still relevant? Are they giving your people and processes what they need to be successful tomorrow? Do they match your customers needs? Your partners? Your supply chains? This is a golden opportunity, the possibility for a step-change that’s never really presented itself to organizations before. Think about how you can fine tune, make better, make more agile, and enable a successful next decade. ECM in the cloud is not a one size fits all, nor is it software alone. Whatever is best for your organization can more than likely be realized through the cloud. There are cloud models for public, private, or hybrid deployments that allow your organization varying degrees of protection, management, and cost. There are also cloud service options which can be utilized to ensure transitioning ECM in the cloud is accurate, easy, and trusted. Also, there is a range of services to support an organization’s business, including network operations, cloud engineering, customer support services and client enablement. Is your organization ready to put ECM in the cloud? I’m pretty comfortable in saying, yes. But it’s time to explore for yourself. Take the first steps by learning about the unique OpenText approach to cloud offerings and services.

Read More

How to Play Nice with Compliance

try non-compliance quote-660x330

Compliance is a little like the big, scary kid at the playground. No one wants to make direct eye contact, no one wants to get too close, and no one thinks any good can come of the situation. Unfortunately, no one considers what that big kid can do for them. Oh, poor, lonely, ostracized compliance… sigh… It’s true that you don’t want to mess around with compliance. But that doesn’t mean you can’t roll with it. After all, it’s key to any enterprise: an organization cannot operate if it does not adhere to the laws, regulations, guidelines, and standards relevant to its business. So, how can you play nice with this big, scary kid? 1. Step back and take a good look. What do you need to be aware of? Content and process are at the heart of Governance, Risk Management, and Compliance (GRC), and there are many different regulations and standards around the world. Which ones affect you? Take a look at this Regulatory Compliance & EIM Matrix. It’s a convenient, at-a-glance table of key regulations and standards from across the globe, and it also lists the associated EIM requirements. Download it to keep for quick reference! 2. Listen to what the other kids are saying. What should you pay close attention to and what do you feel confident about? According to a recent white paper from AIIM® and OpenText, Managing GRC with ECM and BPM, the top driver of Governance, Risk Management, and Compliance (GRC) for organizations is avoiding reputational risk. In fact, we found that protecting the reputation was twice as big of a driver as avoiding fines and penalties. (It always comes back to the playground.) Other highlights from the survey include the following: The most common GRC complaints: Multiple, disparate systems to manage compliance documentation Manual, inefficient GRC processes Homegrown systems and tools 40% surveyed say policy management is their biggest challenge with regulatory compliance, and only 9% are confident their policies are up-to-date. 85% believe ECM would help them meet their compliance requirements. The top 5 ECM functionalities deemed most important for GRC: RM, DM, Email Management, Audit Trails, and BPM/Workflow. Get the highlights of the survey in this infographic. For those of you particularly interested in data privacy cloud compliance, another new paper, Data Privacy in the Cloud – Guidance for the IT Professional, from 451 Research®, delves into today’s five biggest issues: The Microsoft Dublin Warrant controversy International eDiscovery and eDisclosure The US-EU Safe Harbor framework The EU General Data Protection regulation Expansion of data privacy laws around the world 3. And play fair. As Former Deputy US Attorney General Paul McNulty said, “If you think compliance is expensive, try non-compliance.” Plus, once you are compliant, you’ll have a big advantage over your competitors—it’s not just a necessary evil. And, of course, you can’t be messed with. Not with Compliance behind you.  

Read More

Four Elements to Enable Your Digital World

Self-Service_Jerome2.png

I’m sure you’re thinking of how to best enable your digital world—especially after Enterprise World 2015. In Las Vegas, we discussed the strategic principles that guide our long-term roadmap development so we can help our customers make the most of digital disruption. From better user experience to flexible deployment options to deeper functionality and integrations across the suites that drive end-to-end information flows, we believe these strategic principles will create a better way to work. And, now that you are back at your desk preparing your digital enterprise, there are some elements that you’ll want to keep in mind: Cloud Simplify the transition to cloud. Are you looking at a cloud, on-premises, or a hybrid deployment? At Enterprise World, we discussed some recent advances in the cloud from new SaaS apps such as PowerDocs for document creation and iHub for analytics and data visualization to new features in OpenText Core and Archive Center. OpenText Core Ahh, flexibility and convenience for business-ready file sharing and collaboration in the cloud. We introduced new features for OpenText Core: among other enhancements, you can now tag your content and publish files to and import files from OpenText Content Server, plus we’ve improved security and user management through integration with your on-premises Active Directory! Visit core.opentext.com to sign-up for a free 90-day trial and get started right away. Analytics Delivering better insight is key to any digital strategy. A sneak peak at our roadmap: we are embedding and integrating analytics across our suites to help you get even more value from existing deployments. For example, you will be able to conduct analysis on content and processes through integration with Content Suite and Process Suite. Wondering what big data analytics looks like? Try a free 30-day trial. Digital Disruption Today’s digital disruptors are using technology to disintermediate entire industries and unseat corporate giants. Now we have new slang to describe this transformational process. In the Internet Era, we talked about being “amazoned”. In the Digital Era, we are talking about being “ubered”. So, yes, digitalization changes everything. It has shattered entire industries, displaced market leaders, and introduced new business models. In our CEO’s latest book, On Digital, Mark Barrenechea explores the incredible potential of digital. Download it for free! And, if you missed it and need some inspiration, watch Mark share his vision for the future of OpenText and the digital world in the EW2015 keynote. Innovation Tour & Enterprise World 2016 Don’t forget Enterprise World 2016 will be in coming to Nashville, TN in July. Sign up today to get seriously discounted Early Bird pricing! If you can’t wait till July to continue the digital conversation, meet us in a city near you on our Innovation Tour 2016. It starts in February, so select your city and register today.

Read More

Getting More Than You Bargained For

matketing optimization

Black Friday and Cyber Monday have come and gone, and I’ve ended up buying in to a new gaming platform. Last year on Cyber Monday I bought a 50″ Sony Bravia TV. It wasn’t the latest model or top of the range, no 3D glasses or 4K – just a normal 50″ TV. But, as I was setting it up, I discovered USB ports at the back which allow me to connect a webcam to make video Skype calls, and also record HD movies and TV directly onto a USB stick.  Both those capabilities were unadvertised when I bought the TV, so as a piece of hardware it’s already exceeded all expectations. But, it gets better.  Last night, an over the air software update added a new ‘PlayStation Now’ menu button on the TV home screen. This gives me access to hundreds of PlayStation games online. The TV that I bought 1 year ago has added new functionality that offers me a new way to consume gaming content. I already subscribe to Spotify for Music and Netflix for films. So now I’m being tempted to subscribe to play PS3 games, even though I haven’t got a PlayStation. For gaming, I’ve already bought into the Nintendo Wii U platform because it has the best family friendly multiplayer games, and I’ve got two children, 7 and 10 years old. I had to make an upfront investment in that Wii U gaming hardware and, up until now, I’ve been tied to buying games released on the Nintendo Platform. Now with the software update that appeared on my TV last night, I get to play Sony PS3 games. My only up-front investment in hardware is a Dualshock4 controller. So the up-front investment in hardware and long term commitment to one supplier (Nintendo) has been broken by Sony’s introduction of PlayStation Gaming as a Service, delivered unbidden into to my living room direct onto my TV. And, they’re making it really easy for me to try before I buy (1 week subscription free).  This is a great example of consumer software developing and innovating at high-speed and disrupting the market. What happens in consumer software also has a knock-on effect for Enterprise Software. When consumers go to work they’re now expecting to see the same speed of innovation in their Enterprise Software. They expect the software tools they use in their day to day jobs to get better and better over time. They expect new features and capabilities to appear and just start working in an intuitive way. Often they don’t even know they need those features until they appear on the screen one day, offering them a better way to work. OpenText Core is currently an Enterprise-ready Document Management and collaboration service in the cloud. The ability to constantly add new capabilities is one of the great advantages of SaaS versus traditional on-premises software installations. And, over the last year, Core subscribers have seen many new capabilities added – and it’s going to get even better. I’ve seen what’s planned for Core between now and March 2016 and it’s really exciting. Existing Core users will be delighted. If you subscribe now you can get a free trial with no commitment or credit card details required. – Hint: subscribe to the Enterprise version free for 90 days – it’s got more features and capabilities than the other versions, and that’s where the best features are coming over the next 3 months. So what did I buy this Cyber Monday? A PlayStation Dualshock4 Controller.

Read More

Three Ways Cloud Changes Product Management

shutterstock_63264313

Has the cloud really changed product management? Indeed, the widespread deployment of software in the cloud is prompting many software product management practitioners to extend and update the role of product management to address the unique requirements and opportunities of cloud-deployed software. Here are three ways that managing cloud products differs from managing on-premises products. The scope of the product manager is expanding. When a company offers its software in the cloud, product managers must lead the product-related activities well beyond the code exiting QA, which traditionally marked the completion of an on-premises software release. In the world of cloud-deployed products, the product manager must continue to lead the product team until the release is deployed in the production environment and is available for customer use. This expanded role means product managers must gain new areas of expertise, coordinate with additional functional groups, such as IT Operations and DevOps, and define new aspects of the customer solution, including SLAs, security services, and high-availability and disaster-recovery options. Ease of deployment is (finally) a top priority. Although most product managers historically intended to minimize the total cost of ownership for traditional software products, more often than not, these requirements never quite got to the top of the product backlog. Now that the companies developing the software also typically provide it via the cloud, minimizing the cost, effort, and time to deploy and operate the software is critical to providing price-competitive cloud solutions. Ease of deployment, therefore, has finally made it to the must-have list. Existing users have more leverage.   Cloud service providers have greater insight into how their customers use their products, and the cloud deployment model fosters a closer ongoing relationship with users. In turn, customers have raised their expectations that vendors must deliver a continual stream of increasing value. As a result, understanding and satisfying the needs of the current installed base will consume more product management attention and development resources than before. Product managers’ roles and responsibilities, as well as their importance and impact, have expanded in this era of cloud-deployed applications. To seize the opportunities created by cloud, product managers will need to expand their leadership to extend to the deployment of the software into the production environment, define new dimensions of the customer experience in the cloud, reduce deployment costs, and increase their focus on the installed base to maximize customer retention.

Read More

Moving at the Speed of Cloud: Innovation, Insight, and Integration in the OpenText Cloud

OT cloud

As customers look to their digital transformation they are increasingly looking to the cloud to provide them with agile business options and improved productivity while maintaining control of their critical information assets. At OpenText, we provide cloud and hybrid cloud options with seamless movement between on-premises and cloud. Here is a look at some of the recent and emerging cloud innovations: Innovation Our growth in SaaS apps is significant, from advances in existing SaaS applications such as OpenText Core with many new features including Outlook® integration, AD Synch, and Content Suite integration. Archive Center with Exchange online support, file system, and email handling as well as CMIS and custom file support. And there are new SaaS offerings such as PowerDocs, which drives customized document creation, to iHub bringing easily purchased and deployed analytics for any data source. There are new, simple to buy, and easy to deploy standard Managed Cloud Services Packages (MCS). MCS offerings provide complete flexibility to have custom configurations and choices within cloud and hybrid cloud implementations. Now there are also simple standard offerings in Content Suite Cloud Edition, Media Management Cloud Edition, and Big Data Analytics in the cloud. These standard packages have a range of options for service level, functionality, and capacity growth. They are available today with currently shipping products and will also be a part of the Cloud 16 release. Industry solutions and features sets have been added in the cloud. Healthcare Direct for RightFax, which will soon be available with Fax2Mail, provides the ability to translate fax transmissions into direct messages so customers can comply with recent US healthcare legislation and not have to change their business processes. ROSMA addresses Procurement Performance Management, and Core has added features requested by legal and professional services organizations. Insight As we amass greater and greater volumes of information, both structured and unstructured, gaining a true understanding of what the information shows becomes increasing challenging. That is where analytics comes in. Big Data Analytics in the cloud and iHub provide analytics services and allow customers to create their own analytics reporting without the need to have a data scientist on staff. Analytics has been embedded and/or integrated with all of the EIM Suites to provide that insight for customers. The Trading Grid will provide business analytics and logistics Track and Trace for supply chain shipment visibility. Analysis on content and processes is provided through integration with Content Suite and Process Suite. Analytics as a Service in the Cloud allows customers to “bring their own data” and very quickly begin to analyze it and gain insights that can drive their business. Integration We believe it is a hybrid world, and customers need to have the flexibility to integrate their cloud systems with on-premises systems. We provide complete flexibility to integrate with any system on-premises, in the OpenText Cloud, and with other clouds. Many of our Managed Cloud Services customers choose hybrid implementations. Recent innovations in this area include Archive Center CE with SAP® integration and integrations with SAP Hana and S/4Hana.  There is also a new integration that brings the power of ECM together with Salesforce®. In the OpenText Cloud, customers can have integrations across EIM suites and with their other systems on-premises or in other clouds or operated and fully managed in our cloud. We see an increasing number of customers taking advantage of this option. Cloud 16 While some of this innovation is available today, most of it comes together in the Cloud 16 release that consolidates suites and applications in five major areas. This release will be followed by quarterly releases that bring innovations to customers on a more frequent basis. OpenText Content Cloud 16 provides information governance options that are quickly and easily deployed and fully managed in cloud and hybrid cloud scenarios. The Experience Cloud 16 empowers businesses to increase user engagement and improve customer satisfaction while avoiding time spent on managing applications or infrastructure. OpenText Process Cloud 16 enables businesses to rapidly automate their business processes and have the platform managed by EIM specialists in the OpenText Cloud. OpenText Analytics Cloud 16 provides embedded analytics for EIM applications and for custom content sources fully managed by EIM experts in the OpenText Cloud. OpenText Business Network 16 provides a B2B integration platform for managing transactions such as EDI and On Demand messaging with platform services and Managed Services options. Customers can try beta versions of Cloud 16 now, and it will be released in March 2016 and then enjoy ongoing quarterly releases of new innovations. We are moving at the speed of cloud to bring innovative solutions to business challenges.

Read More

The Backstage Pass to OpenText Suite 16 & OpenText Cloud 16

suite-cloud-16

We just shared some huge news with our attendees here at Enterprise World in Las Vegas: we’ve presented an exclusive future roadmap unveiling OpenText Suite 16 and OpenText Cloud 16—the next generation of our EIM offerings that will become available March 2016. We shared a lot of details about Suite 16 and Cloud 16 in our press release (you can read it here), but we couldn’t fit in all the thinking that went into this release. Strategic principles of OpenText Suite 16 & Cloud 16 From what we’ve experienced and from what our customers tell us they want and need, we came up with a dream list of innovations for an enterprise to make the most of digital disruption. We focused on that list of strategic principles across our entire Suite 16 and Cloud 16 offerings. Below is what was going through our heads: 1. Deepen functionality across all suites. This is a major release, full of new features and innovations. Keeping in mind our customers’ suggestions, we significantly deepened functionality throughout the offerings. Practically every product line is raising the bar in terms of customer value proposition and competitive differentiation. Check out the press release for some of the highlights, and watch for more details as we launch the new suites and cloud offerings in March. 2. Help customers transition to the cloud. Right off the top, we wanted to be sure to offer all of our suites in the cloud, available as a subscription or as managed cloud services. That was a must-do, but then we took it further and added integration with other cloud products such as Salesforce® and Office 365®. We also added new Software-as-a-Service (SaaS) applications, such as OpenText Core, PowerDocs, and Archive Center, to enable as much flexibility and savings as possible—customers want what they need, and no one wants to pay for more than they need. 3. Focus on user experience and remove barriers to user adoption. Enterprise productivity begins by removing the barriers to adoption—the easier it is to use, the more they use it—so we invested heavily in improving the user experience across all the suites (in the browser as well as on mobile devices). We put a big focus on HTML5-based responsive experience, and customers who got to preview the new UI of products such as Content Suite or Media Management this week are raving about it. The improved user experience is one of the most noticeable innovations in Suite 16 and Cloud 16. In fact, this alone makes upgrading worthwhile. 4. Integrate with more enterprise applications and across the suites (with an extra focus on analytics). We’ve added integration with more enterprise apps, like Salesforce and SuccessFactors®, in addition to SAP®, Oracle®, and Microsoft®. And there is major integration between the suites. For example, OpenText Process Suite fully integrates with OpenText Content Suite, Archive Center, Media Management, Capture Center, CCM—speaking of CCM, that integrates with OpenText WEM, DAM, CS, Notifications…it goes on and on across all the suites, enabling us to solve customer problems no other vendor can solve. We also put an extra focus on analytics, which is itself a new suite, and it’s embedded into all the other suites, which brings out even more value from existing deployments. 5. Deliver information flows as a way to solve complex problems. All the products in the world are not going to solve real business problem if they’re not integrated in a way that follows the logical flow of information through the business processes and applications. That’s why we focus on the core information flow from information-centric flows, such as capture-to-disposition, create-to-consume, and incident-to resolution, all the way to business flows such as procure-to-pay. For more efficient information flows, we’ve added automation to the Procure-to-Pay business process and delivery of P2P and a new entity-modeling layer in the Process Suite platform, and we’ve extended process-centric collaboration and information sharing. 6. Provide more value from existing deployments. When you can get more value out of existing deployments, you reduce the total cost of ownership. New capabilities, pervasive use of analytics, new UI, focus on cost of ownership, cloud delivery, and subscription-based pricing bring more flexibility and value to the enterprise. Each of these strategic principles makes upgrading to Suite 16 and Cloud 16 worthwhile. This is a milestone release that existing customers will love and want to upgrade to. Read more about OpenText Suite 16 and OpenText Cloud 16 here, and let me know what you think about it.

Read More