Today’s engineering projects present significant challenges when executed in operational facilities. However, the new OpenText™ Documentum™ for Asset Operations offers many key project features that greatly expand the solution’s ability to manage large and dynamic projects. Since the projects are managed in the same solution as the facility’s operational documents, tasks are simplified for both engineers and document controllers.
Automated workflow and transmittal distribution
OpenText Documentum for Asset Operations Release 16 EP6 features distribution matrices that allow workflows and transmittals to be automatically routed to recipients based on business rules you define. For example, if you want all piping documents to be automatically routed to your piping group for review and approval, Asset Operations will forward those documents based on business rules created in a distribution matrix. Distribution rules are automatically applied whenever any such document is included in a workflow.
Distribution matrices can also automatically route transmittals to outside parties.
Document bulk loading
As all projects deal with significant amounts of data, effectively managing large batches of documents is an essential feature of any engineering content management system. Documentum for Asset Operations now features a robust bulk loading tool that allows document controllers to easily manage and upload large batches of engineering documents. The tool allows you to define the matching and validation rules that govern the loading process, as well as schedule imports with the automated job function. Metadata is easily managed and categorized in the spreadsheet utilized by the utility.
Other project features new to 16.6:
Easily returning project documents to the operations vault
Streamlined project creation
Improved Brava! comment consolidation
Learn more:
View the webinar recording, What’s new in OpenText Documentum for Asset Operations 16.6, here.
Learn more about Documentum for Asset Operations and related OpenText solutions for Energy and Engineering here.
Discover all the latest innovations in OpenText Content Services here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
Digital transformation is hampered when organizations have to maintain information in obsolete, and often unsupported, line of business applications. Enterprises looking to migrate this inactive data to less expensive cloud-based storage must contend with potentially complex compliance and privacy regulations, and the need to maintain the data in a reusable form to maintain, or even enhance, its value.
New advances in OpenText™ InfoArchive EP6 (Release 16.5.1) are built to address these challenges.
Expanding cloud-based archiving options
Recently, OpenText announced a fully integrated approach to application de-commissioning and large-scale information archiving. For those customers still transitioning to the cloud, hybrid solutions bring down storage costs while maintaining all of the rich data preparation, search, retrieval and security features of InfoArchive. With a hybrid solution, on-premises systems can be expanded to store unstructured data in less expensive, public-cloud, bulk-data storage services.
OpenText InfoArchive EP6 now supports Microsoft® Azure® Blob Storage, introducing a new option to reduce storage costs in a hybrid environment. This new option is in addition to the Amazon Web Services® S3 storage option already available.
In hybrid environments, customers can take advantage of a flexible storage model, creating a hierarchical storage model. It allows users to offload not only documents and files but also inactive structured data to less expensive cloud storage while maintaining access to the content when needed, such as legal holds.
Improving operational efficiency
With this new release, we’ve also improved how InfoArchive is implemented and managed over the long term:
Installation and upgrades have been streamlined
Ingestion management and performance have been improved
Additional options for auditing and reporting have been added
The InfoArchive Shell utility has been improved to allow browser-based downloads and installation, as well as secure connections to the restricted environment
A storage footprint breakdown report is now available to help manage storage costs more effectively
Migration
Primary support for InfoArchive version 3.2 ended recently. Customers looking at upgrading will appreciate the improved InfoArchive Migration Assist toolkit that helps migrate from the old 3.2 stacks to InfoArchive EP6.
Compliance
Security is critical to meeting compliance protocols, and InfoArchive EP6 adds enterprise key management through Gemalto SafeNet KeySecure to improve data encryption infrastructure management. Auditing, retention, hold and disposition coverage have all been improved for this release, as well.
Learn more:
Learn more about OpenText InfoArchive EP6 by visiting our website. Discover all the latest innovations in OpenText Content Services here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
The majority of processes that take place inside SAP rely on content to some extent. With OpenText™ Extended ECM Documentum for SAP® Solutions, we make it easier to work with that content by allowing customers to view content stored in OpenText™ Documentum™ inside the SAP user interface. And vice versa, customers can also view SAP data within Documentum.
Announced at Enterprise World 2018, and now launched as promised, Extended ECM Documentum for SAP Solutions is our new solution that brings together the structured, data-driven processes of SAP with the unstructured content stored in OpenText Documentum. Here are some of the key capabilities.
Connected Workspaces
Leveraging the concept of the connected workspace that was defined in the Extended ECM for SAP solutions product, a connected workspace is a virtual model of a real-world object – such as a supplier, customer, asset, product and many others. A Connected Workspace is more than just enabling files to be viewed in SAP, it includes unstructured content and structured data, security and roles, collaboration and tasks.
Seamless Integration
Extended ECM Documentum for SAP Solutions is seamlessly integrated to SAP via Fiori UI’s legacy NetWeaver. Using the same technologies as the Extended ECM For SAP Solutions application to ensure users can continue to work in their native interface.
Example Business workspace in Extended ECM Documentum for SAP Solutions, showcasing content, users, tasks and data.
Bi-Directional Integration
The integration is not one-way, it is bi-directional meaning that SAP Users can retrieve, edit and manage content stored in Documentum from the SAP User Interface. Content updates from SAP are stored in Documentum.
The integration does not involve the migration of content between 2 applications – all content always resides in Documentum, and is exposed directory into SAP via smart views. The same is true of SAP data – it never leaves SAP. Security is implemented on each workspace object to ensure that users can only see the content they have access to -regardless of accessing via SAP or Documentum.
Data stored and managed in SAP can also be exposed inside the Documentum Smart Views, allowing document-centric workers to benefit from seeing associated data from SAP (for example supplier information).
Learn more:
Extended ECM Documentum for SAP Solutions is a unique content management solution, which delivers standardized, advanced content services to SAP Business Applications, removing the effort and cost of integration while also eliminating the risk generated by an integration project and version compatibility.
The integration of the Extended ECM Documentum into SAP applications is going far beyond the simple point-to-point attachment of documents inside SAP transactions, it provides the “information backbone” uniting business applications of an organization by making content easily available to business users as an inherent component of the end-to-end business process.
Discover all the latest innovations in OpenText Content Services here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here. Contact us to learn more.
Every organization thrives on productive relationships with its customers, suppliers, and partners, and formal agreements are key to ensuring positive outcomes. Today, as simple agreements have evolved into complex contracts, the fact remains that effective contract management is fundamental to a healthy business relationship.
That, in short, is the premise of OpenText™ Contract Center: to ensure that every contract, no matter how multifaceted or intricate, is clear, compliant, consistent and accurate. No matter how many stakeholders touch a contract throughout its lifecycle – requester, contract author, account manager, legal counsel – Contract Center ensures adherence to the organization’s standards, regulatory guidance and approved language.
Common pitfalls, such as errors made in haste or conflicting versions, are virtually eliminated. Connected, intelligent workflow automation standardizes and streamlines processes, minimizing tedious manual tasks and boosting operational efficiency. Contract authors can easily assemble complex documents with templates, pull in existing amendments as needed during the contract creation and execution process and manage the contract as it evolves over time.
Now, OpenText continues to make progress in improving an already robust solution, responding to customer feedback with enhancements to meet their needs and expectations.
What’s New with Release 19.2
E-signatures:
With the advent of OpenText Contract Center Release 19.2, the signature ceremony is brought directly into the application. For users, that means they can initiate e-signatures from within a contract record. One or more documents can be sent to all responsible internal and external parties for e-signature and, using the seamless integration with DocuSign, the signed documents can be directly returned to the contract records.
Integration with Salesforce:
Contract Center is now integrated directly with Salesforce. Customer, partner and supplier information maintained and managed in Salesforce is available natively in Contract Center as dropdown menus or pick lists.
Contract authoring:
Users can now modify a generated contract document during draft, negotiation and pre-execution stages from within Contract Center, with no dependency on external word processing tools. This in-app, rich text editing capability is seamlessly integrated with approval flows and versioning. Users have the flexibility to remove or update clauses inherited into a contract from a template or add new clauses from the clause library.
Clause and template versioning:
Users can now update an active clause or create a new version without disrupting existing contracts. With the simple click of a button, users can quickly create an amendment for any active contract and see the associated amendments. Users can also quickly access the latest updated versions of clauses when creating new templates and contracts.
Enhanced home-page experience for the contract author persona:
Contract authors can view their important, frequent and recent jobs in one place with valuable insights presented as a snapshot.
Rich text–enabled authoring:
All authoring interfaces such as clause creation and contract editing are now enhanced with rich text editing capabilities for a more user-friendly experience.
Integration with Key Solutions:
OpenText Contract Center is a complete, out-of-the box solution for efficiently managing contracts throughout their lifecycle. Interoperability with other OpenText products extends its functionality for automated document capture, analytics, enterprise content management and records management, enabling you to extend the value of your investment in OpenText solutions.
Learn more:
Discover all the latest innovations in OpenText Process Automation solutions here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
To learn more about OpenText Contract Center Release 19.2 visit our website.
To be competitive, modern businesses strive to transform the way the operate. Digital transformation is not a simple buzzword, but a way to survive in our fast-paced economy. When talking about digital transformation, many forget that it’s not just about technology. It is more about using digital technologies to transform the current processes into something significantly better.
Simplification is one of the means to transform the current processes and to achieve better results. Moreover, to empower the digital native generation, we need to focus on making the software more intuitive and seamless.
Some months ago, OpenText™ introduced the on-premise capture solution for our SAP Ecosystem: OpenText™ Information Extraction Service for SAP® Solutions (IES). Today we are delighted to announce the multi-tenant cloud version, OpenText™ Core Capture for SAP® Solutions
Businesses are shifting to the cloud
In the modern business landscape, the cloud is getting more and more traction, on a daily basis. It happens for a variety of reasons including increasing the flexibility of work or simple cost savings.
However, the main reasoning behind moving to the cloud is the shift in the way modern business is done. Instead of “we-can-do-it-all” approach, companies are willing to focus on their core competencies, becoming even better in what they are good at. And even though critical business technologies are still maintained in-house, companies are looking for a way to simplify their IT landscapes and offload a part of their IT operations into the cloud.
As we all know from the recent study, conducted by analyst firm Harvey Spencer, 80% of B2B communications are still paper-based. That means that 8 out of 10 incoming documents have to be entered manually into the leading business applications, which is time-consuming and prone to errors.
However, capturing information is only one side of the coin. Modern companies need an intelligent capture system, which is also able to classify information, understand and interpret it (based on the business context) and afterward pass it to the correct process inside the leading business system. This is a much more complicated task than simply capturing incoming documents, and not many existing OCR solutions can cope with it.
Core Capture for SAP® solutions – the ultimate multi-tenant capture solution
OpenText™ Core Capture for SAP® solutions takes an advanced approach to optical character recognition (OCR). The software recognizes the type of incoming document and intelligently captures the full information in the right business context to pass it to the correct process, allowing a maximum level of automation.
Built on a powerful platform incorporating more than 30 years of experience, a sophisticated invoice knowledge base and machine learning technologies, Core Capture for SAP® solutions adapts and learns with every document it processes. The solution follows an innovative approach, where the patented machine learning engine completely eliminates the learning phase, typical for other capture solutions. This approach allows to eliminate the setup efforts and offers robust ready-to-use capture from day 1.
From now on, no matter if it is a contract, delivery note, invoice, sales order, statement or even HR document – OpenText™ Core Capture for SAP® solutions automatically captures them all.
SAP S/4HANA offers tremendous advantages, including the ultra-fast computation times for complex operations. However, if you continue entering and processing information manually, you will lose some of the advantages SAP S/4HANA offers. OpenText™ Core Capture for SAP® helps SAP users to bridge this gap and offers and a robust capture solution, fully integrated with SAP, which allows you to capture any incoming document in a matter of seconds.
With the solution now available in the cloud, there is no setup or administration effort. With OpenText™ Core Capture for SAP® solutions, you can fully automate the process of capturing incoming information and focus on what’s really important – on your core business
What’s unique?
Patent-pending machine learning technologies
Seamless integration with the SAP® suite – single UI
Single capture solution for all SAP-related documents and processes
Multitenant out-of-the-box solution with 0 configurations on the OCR side
30+ years of industry expertise & best practices
SaaS offering – no need to take care of hosting, upgrades or other related topics
OpenText owns OCR technology on all levels: Recognition engine, Image preprocessing, various methods for information extraction including machine learning (only a few companies in the world have such capabilities)
Premium qualified by SAP (we are the only solution which goes through the process of premium qualification inside SAP – this, in turn, offers the highest quality standards)
In summary
To be competitive, companies have to transform the way they operate. There is no more place for complicated solutions on the market. While capture is a step towards the digital enterprise, it is not the leading application and has to be as efficient and as simple as possible. With OpenText™ Core Capture for SAP® Solutions, we offer an industry leading solution, which is tightly integrated with the SAP suite, which is a native cloud application and is able to efficiently capture any incoming document. So, what are you waiting for?
Learn more:
Discover all the latest innovations in OpenText Content Services here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
Data breaches and cybersecurity threats are an increasing reality for lawyers, both in terms of liability and professional responsibility. A compromising incident can result in severe consequences—including inadvertent exposure of trade secrets, IP and other sensitive and confidential data, loss of revenue, penalties, and other high stakes losses. To proactively protect sensitive data, law firms and their corporate clients alike are looking at how to lock down data across their content management deployments, whether on premise and in the cloud.
With important updates to OpenText™ eDOCS in Release 16.5, we’re giving law firms, corporate legal departments and other enterprises peace of mind that their data is secure (and supports industry requirements for security, privacy and compliance). Plus, we’ve made it easier to streamline productivity and increase end user adoption with the addition of a new Microsoft Outlook add-in.
Secure IP against internal breaches—unique to eDOCS Defense
With more than 40 percent of breaches attributed to an internal source, organizations must review and close the gap in their security programs. Only OpenText eDOCS Defense, a new add-on module, protects against internal security breaches with two levels of security: encryption at the document level and rules-based end-user activity monitoring.
First, close the security gap left by encryption at the device level:
Unlike encryption at the device level, where sensitive information can still be viewed via server access, eDOCS Defense delivers document level encryption at rest. This ensures that not even system administrators can see the contents without authorization from the eDOCS user interface. Whether on-premises or in the cloud, data is protected at the document level.
Second, pre-empt an internal breach with monitored activity alerts:
With eDOCS Defense, organizations can send templated alerts to key personnel to be notified at any stage of a potential breach. No need to wait until the breach has occurred. Alerts are flexible and configurable and can be sent to designated individuals at various stages of a potential breach (e.g., 50 percent, 80 percent or 90 percent). These warnings can pre-empt a breach, limit damage and, with stored system logs, can help organizations easily meet required regulations. In the event of a breach, administrators can have the system automatically lock users out of the system to mitigate the potential damage.
eDOCS Defense pre-installed with eDOCS 16.5, requires no new hardware or software. All that is required is a license key and password.
Are you sure your organization is protected against a data breach? Watch this video to learn how eDOCS Defense closes the gap in your data security program and protect against high stakes losses.
Empower users with a faster and more intuitive InfoCenter add-in for Microsoft® Outlook
Collaborate, share, and manage legal content – from anywhere – with greater ease than ever before. The new eDOCS 16.5 InfoCenter add-in for Outlook provides end users with the same functionality offered in the InfoCenter desktop application. InfoCenter, introduced in 16.2, is the latest addition to the eDOCS arsenal that provides a new, modern and redesigned user experience with a visual dashboard that reduces the number of clicks to get to key items and is easy to navigate—saving users time. Now, whether accessed on or off the cloud, mobile or desktop, eDOCS InfoCenter 16.5 delivers customizable visual tiles, a light footprint, and a modern experience as a standalone app while supporting the Office experience.
Work the way you want to with eDOCS InfoCenter
Easily access work products by client, by matter, or by workspace.
Quickly access saved searches and recently edited documents.
Work in Outlook and eDOCS at the same time.
Tale advantage of the speed and personalization of InfoCenter to classify, manage, and govern records, including physical, electronic, documents, email and images.
OpenText eDOCS InfoCenter works the way you do. The new eDOCS InfoCenter add-in for Microsoft® Outlook provides an intuitive user experience that helps users get to relevant material while in their Outlook.
Learn more:
Discover all the latest innovations in OpenText Discovery solutions here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
Read the business white paper on trends driving the need for digital security with law firms and corporate legal departments (link coming last week of June)
It’s easy for small business owners to think that digital transformation is primarily an issue for large enterprises. However, in order to maintain their partner relationships, they also need to adapt to and embrace new digital processes. The supply chain is an area of business undergoing dramatic change through digital technologies. The right small business EDI solution – such as OpenText™ Freeway Cloud – helps organizations participate in increasingly digital supply chains.
Making EDI work in your supply chains
Recently introduced into the US market, Freeway Cloud is a simple, secure and effective way to exchange and manage a wide variety of EDI documents – including electronic purchase orders, invoices and a range of supply chain documents such as advanced shipping notices (ASNs), routing and carrier instructions.
New features improve packing and shipping workflows
The OpenText Freeway platform has been available in the UK for over 20 years and has made significant enhancements over time. Its US debut and EP6 release introduces three key warehousing activities:
Pick and Pack enables items to be ‘picked’ from master cartons and packed into smaller envelopes or boxes for dispatch. Driven by smaller order sizes involved in e-commerce makes the entire inventory requisition and management process much more complex. Freeway Cloud allows you to go beyond the currently supported standard case packing methodology to support effective fulfillment of increased mixtures of goods in a given shipment.
Drop shipping is a retail fulfillment method where a store doesn’t keep the products it sells in stock. Instead, when a store sells a product, it purchases the item from the supplier, which then ships it directly to the customer. In order to achieve quick and reliable fulfillment, Freeway Cloud enables the end-to-end process, including financial transactions and inventory reconciliation.
Cross-docking is the process where products from a supplier or manufacturing plant are distributed directly to a customer or retail chain with marginal to no storage time. Goods arriving at the distribution center pass through the facility and are immediately loaded for onward transportation. Freeway Cloud enables the effective exchange of documents to facilitate this activity.
For every small business, the ability to integrate into digital ecosystems is essential to improving business process efficiencies and maintaining healthy customer relationships.
Learn more:
Discover all the latest innovations in OpenText Business Network here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
Enterprise Applications from OpenText™ encompass solutions for SAP®, Microsoft®, Salesforce® and Oracle, and are designed to support content-rich business processes, typically managed by a lead application such as SAP S/4HANA, Microsoft Office or Salesforce. Almost every process in these applications is driven by – or can be enhanced by – content. But typically, this content is kept either in separate, disconnected repositories or is managed by native but inferior document management capabilities.
By using content directly within key business processes, customers are able to gain the Information Advantage that OpenText’s solutions provide to achieve measurable business outcomes or drive positive transformation inside their organization.
As part of Release 16 EP6, we are also launching two new products: OpenText™ Extended ECM Documentum for SAP® Solutions brings together the unstructured content in Documentum with the structured data and processes managed by SAP to enable users to work with content in context. The second product launch is OpenText™ Core Capture for SAP® Solutions provides a Cloud-based OCR for SAP that allows customers to fully automate the digitization of incoming SAP-related documents using OCR and machine learning.
OpenText™ Extended ECM for SAP® Solutions
All the Extended ECM products leverage the new capabilities within the xECM platform (for more information on the Extended ECM platform – see here) – Event Action Center and new Header view.
The Event action center provides a simple wizard-based interface for business users to trigger actions based on events. For example, as part of an Asset Maintenance process, a user uploads a new document to confirm completion of a repair job – this triggers a workflow to notify other business users that a task is complete.
Configuring an Action Plan in the Event Action Center
The Header widget view is a configurable view of a workspace to show key information at a glance, rather than having to have multiple widgets on the landing page – this aids the user visually to inspect a workspace and can include elements such as notifications, workspace description, latest documents attached, and more.
For more information on Extended ECM for SAP Solutions on of off-cloud, please see the product page.
OpenText™ Extended ECM for Engineering
With EP6, OpenText™ Extended ECM for Engineering is now available in the OpenText cloud for customers with a cloud-first strategy.
In addition to the Cloud Edition, new reporting capabilities enable Document Controllers and Project managers to quickly identify potential costly delays. Please read the Extended ECM for Engineering blog.
Outstanding document report
OpenText™ Extended ECM for SAP® SuccessFactors®
In Human Resources, the more manual processing that takes place when creating employee letters, the more risk there is of errors. Leveraging the new Event Action center enables the automated generation of HR documents, based on employee or candidate actions. This showcases also how the Event Action Center can trigger actions, not only Extended ECM but in the connected application as well.
Event action center in Extended ECM for SAP SucessFactors
Click here for more detail on our SAP SuccessFactors solutions.
Within Business Center itself, we’ve included new SAP Fiori applications for Sales Orders, Quotations and the upload and registration of documents. We’re also leveraging SAP Virus Scan Interface to provide additional security features when documents are uploaded into SAP. Finally, we’ve extended Business Center so that it can be a source of data for SAP S/4HANA Embedded Analytics, allowing users to view dashboards of information around metrics like Value of Sales Orders received, number of processing days, and more.
To learn more about Business Center and how it can digitize all incoming content, please visit our website.
OpenText™ Vendor Invoice Management for SAP® Solutions
Vendor Invoice Management also supports the new Core Capture for SAP Solutions application for cloud-based OCR requirements.
The major new feature in Vendor Invoice Management for SAP Solutions addresses the problem of “Maverick” invoices that don’t have any matching purchase orders. A new SAP Fiori application allows users to manage this type of Invoices allowing invoices to be matched to the correct business object or adding the invoice to multiple cost objects (Cost Centers).
Assigning values to multiple cost centers
To learn how VIM can save you time and money when processing invoices, please visit our website.
OpenText™ Digital Asset Management for SAP® Solutions
The ability to create digital content easily will transform the way we work with content in the future. Just as content volumes continue to grow, the types of content will change from traditional document-centric content to become more inclusive of rich media content.
The requirement to use these new types of content, but remain in the context of a business process is one of the key features of the EP6 release of Digital Asset Management for SAP solutions. This release features a direct and productized integration to Extended ECM for SAP solutions. Users can now correctly manage video and imagery, whilst remaining in the context of the xECM application, rather than storing rich media on separate applications and not gaining any advantage from the captured media.
Supporting a more traditional use case, Digital Asset Management for SAP solutions features a redesigned user interface to improve the speed and usability of using digital assets within the SAP Commerce, Marketing and Customer Clouds.
Associating assets via SAP C/4HANA Product cockpit
For more information on how Digital Asset Management can assist in delivering immersive customer experiences please visit our website.
Learn more:
Discover all the latest innovations in OpenText Content Services here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
The summer of 2019 sees our product relationship with Salesforce® take a giant step forward. We are strengthening our OpenText™ solutions for customer experience to align them precisely to the platforms provided by our friends from Salesforce! The end game: we all want to make sure our customers can delight and surprise their end customers through personalized experiences.
OpenText™ Exstream™ for Salesforce
Many customers already enjoy the benefits of our Exstream for Salesforce app, generating many thousands of documents daily through our stand-alone SaaS solution. However, until now, customers of the OpenText Exstream platform couldn’t utilize the power of that platform in a Salesforce context. EP6 sees that change and customers can now use the Exstream for Salesforce® app (available on the AppExchange) to utilize and maximize existing Exstream components deployed locally.
What does this really mean?
Users of Sales and Service cloud, the industry-leading CRM platform from Salesforce can now configure their system to generate customer-facing documents on an ad-hoc basis, without leaving the Salesforce interface. A simple click of a button within an object can merge CRM object data into an Exstream Template, and using Communication Server the generated content (PDF, Email, etc) can be stored back into the Salesforce object.
Very simple, but why buy into niche app solutions when you already run the industry’s best creation tool? Why create two templates when you could share one?
OpenText™ Media Management for Salesforce Marketing Cloud
When using OpenText™ Media Management (OTMM) as a corporate Digital Asset Management (DAM) tool our customers are already confident that their assets are governed, approved and rendered to their exact needs. But making use of those assets from within the Salesforce Marketing Cloud® platform was inconvenient. The release of a Connector this summer allows the two platforms to work seamlessly together.
What does this really mean?
Users of Marketing Cloud®, the marketing and campaign automation platform from Salesforce can now ensure when they are building campaigns they are building around the correct corporate assets. Once the platforms are connected, all users of Marketing Cloud can browse to OTMM to select or search for the approved asset for use in their campaign. Using references we can monitor for when the asset gets updated centrally and update the outgoing campaign automatically. Ensuring campaigns and communications can now be put together with speed and confidence.
Learn more:
Discover all the latest innovations in OpenText Experience solutions here, and read more about OpenText Release 16, OpenText Cloud and OpenText OT2 here.
Since OpenText™ acquired Documentum in 2017, OpenText has focused on delivering value for our customers across a number of different directions. With users increasingly demanding the ability to use their own tools and devices, user experience has become a critical success factor to ensure user adoption and ultimately, the success of your content services solutions. And as businesses drive transformation with cloud technologies, simplified deployment to the cloud is no longer a luxury.
With the release of Release 16 EP6, OpenText delivers significant new features that address these important necessities. With expanded capabilities for both OpenText™ Documentum D2 and OpenText™ Content Connect, customers can take advantage of new, modern user experiences. By providing new tools for deploying and maintaining Documentum cloud implementations, OpenText eliminates barriers from the journey to the cloud.
Documentum D2 Smart View user experience
Documentum D2 Smart View user interface
With the EP6 release, Documentum D2 gets a new, modern user experience for most scenarios. Although the Smart View user experience was introduced in EP5, OpenText has extended the use cases supported by Smart View, expanding the opportunity for customers to deploy new or existing D2-based solutions using Smart View. By supporting content creation and submission, Documentum D2 Smart View will now support a wide range of customer solutions.
Documentum D2 templates
Documentum D2 users continue to enjoy the simple configuration and fast deployment while gaining the benefits of the modern, highly configurable Smart View experience.
In addition, just as you can switch between different work spaces or solutions in Documentum D2, Documentum D2 EP6 makes it just as simple to switch between “classic” D2 UI-based and Smart View-based solutions. In addition, the Smart View user experience enables content contribution and search features that support the ability to create new documents from approved templates or contributing content in a structured manner.
Content Connect
Content Connect in Microsoft Office 365
OpenText Content Connect enables users of Microsoft Office 365 – both online and on the desktop – to quickly access and edit Documentum-based Office documents without leaving the familiar Office environment. With Content Connect EP6, OpenText has added support for Documentum D2 configurations, making Content Connect its perfect companion. Office users, working in a D2-based solution, can now work with Office documents without having to switch between the Office application and Documentum D2.
Content Connect EP6 enables users to work within both Microsoft Outlook and Microsoft Word, both online and desktop applications. Within the Microsoft Office 365 applications, users may search, edit, and save new documents into Documentum. Content Connect also surfaces many advanced search capabilities, including type-ahead suggestions, as well as results that include synonyms, homonyms, and key words.
Documentum xCP reporting
Customers derive value from Documentum xCP in a number of ways: by creating advanced case management solutions that integrate people, business processes, and information; by leveraging composition capabilities that enable the rapid design of solutions that combine several different data sources; and by automating processes to improve user productivity and reduce cycle times for critical business processes.
New Documentum xCP reporting
Key to driving improvements in productivity is the ability to access real-time visual charts and dashboard to detect patterns in information, search within your solution, and gain new business insights. Documentum xCP EP6 builds on the built-in reporting available within Documentum xCP by adding support for both OpenText Magellan BI & Reporting and Documentum Reports. With these new integrations, Documentum xCP users and administrators can gain new insights, including live dashboard views based on roles and embedded charts and graphs that are updated in real-time.
Documentum and cloud deployment
Since being acquired by OpenText, Documentum has been making steady improvements to support customers that are migrating Documentum implementations to the cloud, and OpenText continues to deliver these improvements to the Documentum Server. The Documentum Server now comes with new Docker containers and Kubernetes orchestration that dramatically simplifies and automates your deployment to cloud infrastructures, ensuring that you are able to deliver rapid, consistent cloud deployments.
Documentum in the cloud
In addition, by adding support for container-level patching, configurations are maintained, further simplifying the deployment and maintenance of updates. And OpenText continues to expand support for public cloud infrastructures, enabling you to deploy your Documentum-based solutions where you need them.
Documentum EP6 makes it easier than ever for organizations to create, use, and deploy content-centric solutions that drive business value.
