OpenText™ Information Archive provides highly accessible, scalable, economical, and compliant archiving of structured and unstructured information. Whether actively archiving business information to reduce system loads or decommissioning applications to stand down outdated systems, Information Archive is the flexible and cost-efficient way to reduce IT costs and accelerate the move to a modernized, cloud-based architecture. With OpenText Content Aviator, Information Archive users have a powerful personal AI assistant that provides summary, analysis, email drafts, ad hoc tables, and even powerful data graphing from using GenAI-powered natural language queries.
January 2026: What’s new in OpenText Information Archive 26.1
Ingest SIPs without indicating the number of records
Simplify print stream use-cases by ingesting SIPs without the previously mandatory information regarding the number of AIUs in the manifest.
Custom presentation framework
Enhance security and future-proof customizations by transitioning from AngularJS to a new framework requiring standard JavaScript and HTML.
October 2025: What’s new in OpenText Information Archive CE 25.4
Pre-configured Audit search for Aviator usage tracking
Easily track Aviator activity, including dialogs and events, with a new pre-configured activity report based on audits.
Enhanced toolbar navigation
The toolbar has been redesigned for a better user experience, featuring simplified breadcrumbs and easier access to sorting, filtering, and columns.
Group-By Action on search results
A new visualization option allows users to group search results based on a selected field, ideal for managing business objects with versioning logic.
OTDS and group/role synchronization
Improves administration by displaying synchronization timing, allowing manual triggers, and preventing conflicts by disabling local modifications when OTDS integration is active.
Compliance permissions for Retention Managers
Retention managers can now independently manage jobs for their specific applications without requiring full administrator delegation, streamlining compliance workflows.
WORM support for Google Cloud Storage (GCS)
Google Cloud Storage (GCS) now supports pushing retention policies directly to the storage layer, ensuring data immutability similar to AWS S3 support.
Consistency checker improvements
Proactively identify upgrade blockers with new checks for Lucene library versions and legacy OTDS mappings, ensuring smoother future upgrades.
Background recovery job
Minimize Recovery Time Objectives (RTO) by running recovery processes in the background, allowing business continuity while the system recovers.
“Follow” option for asynchronous SIP ingestion
Get immediate feedback during asynchronous ingestion of large or complex SIP files with the new IA Shell “follow” option, bridging the gap between synchronous and asynchronous processing.
July 2025: What’s new in OpenText Information Archive CE 25.3
View retention information when data is cached out
Retention managers can now display records in retention sets, hold sets, and purge lists even when the relevant data is cached out to object storage. This feature allows for access to deep archive information while optimizing storage costs, with the added ability to request cache-in of resources via the UI or REST API.
New consistency checker options for table applications
Gain granular administrative reporting capability with new options in the consistency checker specifically designed for aggregate reporting on table-based applications.
April 2025: What’s new in OpenText Information Archive CE 25.2
Aviator enhancements
Refine AI context with filtering, use saved searches in discussions, and leverage Aviator capabilities within custom presentations.
Unstructured full-text optimizations
Expanded language support now includes Chinese, Korean, and Japanese, along with limited support for container files like .msg.
AWS S3 Storage configuration updates
New capabilities include support for S3 access points, delete markers for versioning, and IAM Role-based authentication for EC2 instances.
Preload Lucene Index
Immediately enrich indexes after a server restart for faster search availability.
Job Status
Enhanced UI and API status displays differentiate between current and previous run history.
Disaster Recovery
Rebuild Lucene libraries directly from PDI and RI XML backups.
Custom view presentation management
Configure and test custom views (full and inline) directly through the IA Web App without needing DC.
Compliance data migration
A new job triggers the upgrade of compliance data to the latest supported Lucene codec, mitigating future upgrade risks.
UI Ingestion limit update
The restriction on file ingestion through the UI has changed from a per-file limit to a configurable total size limit (default 2GB).
January 2025: What’s new in OpenText Information Archive CE 25.1
See audits action on Audit’s package
Enable direct access to compliance and administrative information in reverse from the Audit application with the new contextual menu.
Edit ID queries in User Interface
Add and edit ID queries for table search configurations directly within the web application, increasing flexibility without needing external tools.
Consistency checker improvements
Enhance proactive administration with new verifications for orphaned objects and Lucene versions.
“Delete Data” for Test Apps covers retention data
Improve test efficiency with the “Delete Data” action, which now removes retention data (policies or holds) alongside other information.
Post Ingest Processing on a subset of AIPs
Gain more control over administrative jobs by limiting the Post Ingest Processing job to a maximum number of libraries per run.
Message Tray details
Troubleshoot more easily with expanded error information in the message tray, which can now be enabled or disabled globally or per user.
Non-Latin Export Support
Customize exports further with support for additional fonts in PDF exports, specifically for non-Latin languages.
Unstructured Full Text Languages
View primary and secondary languages for unstructured full text and leverage an updated list of supported languages for indexing.
November 2024: What’s new in OpenText Information Archive CE 24.4
Unlock AI-powered insights from archive data with OpenText Content Aviator
OpenText™ Content Aviator is now available for OpenText Information Archive, bringing secure generative AI directly to archived data. Users can quickly summarize, analyze, and visualize legacy content—without exporting data—while IT retains control through builtin security and governance. It’s a faster, safer way to turn archive data into actionable insight.
February 2024: What’s new in OpenText InfoArchive CE 24.1
Expanded file formats supported in full-text indexing (experimental)
Full-text search was introduced as an experimental feature in InfoArchive CE 24.1. Indexing now supports over 1,500 file formats, including Microsoft 365, Office, PDF, and legacy formats for other applications.
Exports now include retention metadata
Exports can contain compliance information such as retention policy. Metadata configuration can be done via the web interface or by editing YML files.
Ingest SIP Packages directly from the user interface
Upload up to 10 SIP packages of up to 20MB each directly from the web console for faster and more convenient configuration testing in a demo or test environment. No command line is required.
Custom retention period for background searches
Configure how long to keep background searches after completion, changing the default from 7 days.
Name/value pair editor
The new name/value pair editor introduced to the form editor simplifies the management of multi-value controls for developers.
Export configuration through administrative interface
The export configuration XSLT template can be loaded, and minor modifications can be made directly through the user interface.
Helm charts have been revised and updated
Helm charts have been updated, and new Kubernetes platforms and versions are now supported.
October 2023: What’s new in OpenText InfoArchive CE 23.4
Full-text search (Experimental) for documents and attachments
The new, experimental, full-text search capability allows users to identify documents and attachments matching keywords in the archive. Create document sets for export for legal hold based on keyword searches.
Partition and secure retention policies
Retention policies are now protected through group permissions, avoiding confusion when managing a records policy across multiple applications and divisions in the organization.
Saved search exports, grouped by matter
Better manage complex exports with saved searches that can now be exported individually or grouped through matter.
Role management can now be application-dependent
Roles for users are now application-dependent to better manage oversight roles across a large archive.
Global Settings are now editable
Global settings are now editable.
Configure new exports through the user interface
Configure new exports through the Export Configurations tab under the administration page.
Sort search results on multiple columns
Sort search results on multiple columns simultaneously, making search results far more practical with large datasets.
