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Gain deep insights into sensitive content

How to combine risk analysis with document usage data for deeper sensitive content analysis

In most large organizations, sensitive, private, harmful, or even inappropriate content exists untethered somewhere within an enterprise and understanding the usage of that sensitive content is important.  There are tools to search for that sensitive content today but combining that data with usage data to get that deeper analysis is difficult to obtain at scale.

OpenText™ Magellan Data Discovery CE 22.4 provides the ability to analyze risk analysis data from OpenText™ Magellan Risk Guard combined with usage data from OpenText™ Extended ECM to get the full scope and true understanding of how sensitive content has been used. 

Simplified data discovery and analysis

Magellan Data Discovery allows business users and analysts to quickly access, blend, explore and analyze data without depending on IT or data experts.  It’s a general-purpose analytics tool that covers the entire analytics life cycle and can be used for several purposes while solving different problems in different business areas or industries.

Screenshot demonstrating a prediction created by Magellan Data Discovery based on supplied historic data
A prediction created by Magellan Data Discovery based on supplied historic data

Some of the things you can do with Magellan Data Discovery include:

  • Load, cleanse, explore, enrich, analyze, predict
  • Manage large volumes of data at high speed
  • Allows for dynamic interaction with data
  • Built-in analytical techniques as well as exploring
  • Drag-and-drop analysis on the fly; no predefined queries

Using machine learning to uncover risky content

Magellan Risk Guard uses machine learning (ML) to uncover harmful, sensitive and inappropriate text, images, video and audio files within organizational content.

Screenshot of Magellan Risk Guard project status page showing documents classified by risk
Magellan Risk Guard project status page showing documents classified by risk

Available as an artificial intelligence (AI) product and information risk management service, Magellan Risk Guard allows organizations to discover and address risky content with just a few clicks to increase compliance and improve data governance. 

Some features of Magellan Risk Guard include:

  • Auto-classification of files against defined risks levels
  • Customizable risk levels
  • Content from file system or content stores
  • Remediation by taking actions on the files

Securely govern the information lifecycle

Extended ECM is an enterprise content management platform that securely governs the information lifecycle by integrating with leading enterprise applications, such as SAP®, Microsoft® 365, Salesforce and SAP SuccessFactors®. Bringing content and processes together, Extended ECM provides access to information when and where it’s needed, improves decision-making and drives operational effectiveness.  For this solution, Extended ECM is the content store, organized in a structure, controlling access rights, that Magellan Risk Guard is crawling.

Bring together usage data and risk analysis for actionable insights

Magellan Data Discovery CE 22.4 provides the ability to analyze risk analysis data from Magellan Risk Guard combined with usage data from Extended ECM to get the full scope and true understanding of how sensitive content has been used.

Screenshot of Magellan Data Discovery showing a Venn diagram of overlapping risk classifications
Magellan Data Discovery showing a Venn diagram of overlapping risk classifications

With this solution, organizations can analyze documents by risk, by type, by creator, by time, or by analysis state, that is, how risky is the content, in a tool, purpose-built to analyze and find answers from large amounts of data, fast.

By combining data from Extended ECM, organizations have access to usage statistics that can be used to identify high-risk documents with or without activity. Organizations can also identify documents containing a defined value, such as identifying documents that mention a certain person, a particular bank account, or a certain phone number.

This powerful combination of data discovery and analysis also finds relationships between risks inside documents. For instance, which documents, with high levels of activity, contain a username and a password. These capabilities allow organizations to gain even deeper insight into sensitive content or content elements within documents used often by employees.

Contact us to learn more about OpenText Magellan Data Discovery, OpenText Magellan Risk Guard, or OpenText Extended ECM

Upgrade to Cloud Editions

Contact Professional Services today to discuss how to get a bigger return on investment, increase adoption, and achieve business goals with Cloud Editions (CE).

Virgil Dodson

Virgil is the Director of Product Marketing and Developer Community for OpenText AI and Analytics

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