The role of Data Discovery in General Data Protection Regulation (GDPR) compliance is the essential first step to building a successful GDPR program, but it’s one that many companies are struggling to take.
Companies are faced with terabytes or petabytes of data spread throughout their organization – and beyond – and don’t clearly know what personal data they hold or where it is. OpenText has launched a GDPR Discovery and Analysis Service and I’d like to explain how we help kickstart your GDPR program.
Whether you’re prepared or not, GDPR is coming. We’re likely to see enforcement procedures commence shortly after 25 May this year. If you have EU residents as customers, suppliers or partners then you need to be compliant with the new regulation or face potential fines up to €20 million or 4% of annual turnover.
GPDR compliance begins by knowing exactly what sensitive data you have, where its being stored and what you’re doing with it. Yet, over 60% of security professionals say that they don’t know where their sensitive data is. Data Discovery has become the first essential – and highly pressing – step to building an effective GDP compliance program.
The benefits of Data Discovery
I’m not going to spend too much time covering all the benefits of Data Discovery as we’ve created a short Data Discovery eBook where you can learn everything you need to know. Some key benefits include:
Identify all personal data
Automated tools – such as OpenText™ File Intelligence – identify where the personal data your responsible for is stored on your premises, in the cloud or on partner networks.
Classify all personal data
Data discovery tools have metadata classification capabilities to automatically identify the data then classify and tag it using categories you define such as type of data, data owner, type of processing, levels of security, etc.
Create a ‘single version of the truth’
It is important for GDPR that you can bring together all the data you have on each individual. Data discovery tools facilitate this process by creating a unified index of all related information on an individual regardless of data type or source.
A clearer view of personal data
Today, organizations are looking to create more targeted and personalized services to customers. Data Discovery facilitates this process by enabling a much clearer view of all the personal data within the organization. It helps organizations meet all the consent and data processing requirements needed to continue delivering the levels of personalization that customers demand.
To find out more about the role of Data Discovery in GDPR compliance, please read our short and informative Data Discovery eBook.
The GDPR Discovery and Analysis Service
While there are many Data Discovery tools available today, GDPR compliance requires more than intelligent discovery tools and technology. You need a combination of tools, processes and methods as well as experience and knowledge of the GDPR legislation.
That’s why we’ve launched a GDPR Discovery and Analysis Service. It delivers a comprehensive consulting-led solution to help you understand where you currently have sensitive data and the actions you need to take to begin managing all personal data to meet GDPR requirements.
The service delivers a combination of OpenText consultants and advanced data discovery tools to help identify the personal data risks in your repositories and data stores. Over a 10-day, on-site consulting project, our consultants will work closely with your line-of-business and IT teams to help you gain visibility into the personal data in your organization.
The GDPR Discovery and Analysis Service will enable you to:
- Automatically identify personal data, tuned to GDPR definitions, within file stores, repositories and email
- Automatically index the metadata of personal information based on pre-defined business rules
- Accurately classify, based on business value, high-risk content and data dispersed throughout the enterprise
- Deliver specific, valid samples of and metrics about personal data currently stored in non-compliant data stores
- Identify your organization’s GDPR risk profile, using the OpenText™ GDPR Maturity Model
- Create a GDPR risk mitigation plan designed to move the organization up in the GDPR Maturity Model
Our Data Discovery Service ensures you have an understanding of exactly what personal data is held, where it is stored and how it is being used. In addition, our consultants will provide best practice recommendations on the information governance and information security activities you need to undertake to become GDPR compliant.
Time is running out. You need to be able to demonstrate that you are making good faith’ endeavours towards GDPR compliance. The OpenText™ GDPR Discovery and Analysis Service is a great place to start. It will help you build an effective GDPR program by putting you in control of your sensitive data.