What an exciting week at Enterprise World as we announce so many new innovations! One of the great new ECM focused product offerings being announced is OpenText Extended ECM for Oracle® E-Business Suite. This new product brings together OpenText industry leading ECM with Oracle’s best-selling ERP system,
E-Business Suite to drive productivity and governance within critical ERP-driven business processes.
What does it do?
Within Oracle E-business Suite, users work on business activities – processes driven by their ERP system. Some of the information they need lives outside the ERP environment – things like documents,
spreadsheets, and mail are all information the ERP users need to complete their work. Extended ECM for Oracle® E-Business Suite (xECM for Oracle) creates a connection between the ERP system and the ECM system within the organization so that relevant content in the OpenText Content Suite can be viewed and worked on within the familiar E-Business Suite interfaces in the context of the process. This makes work easier, faster and more accurate for the E-Business users.
Some of the people that work with ERP business processes are only occasional Oracle users. These people spend most of their day in their Office applications, email or within other common ECM environments. xECM for Oracle makes it easy for them to work on ERP driven processes by bringing all of the objects, relationships, and content together within their familiar Content Suite interfaces such as MS office,
Outlook, SharePoint, web, and mobile. Everything they need is at their fingertips without needing to learn a new system.
Content both inside and outside the ERP system needs to be governed consistently, ensuring compliance to regulations, protecting the content, keeping it as required for compliance, ensuring it can be discovered during investigation, and deleting it when allowed or mandated to do so. Because xECM for Oracle is built on the foundation of OpenText Content Suite , this information governance and security is built in. Content such as HR documents, purchase agreements, and contracts are managed through their lifecycle with the same consistency and rigor as the associated email, documents, and CAD diagrams. Organizations can ensure their regulations and policies are adhered to regardless of the source of the information.
How is it built?
OpenText are experts at integration between ERP and ECM. Many organizations benefit from the depth and breadth of offerings we have that extend the ECM platform to provide integration and specific solutions with SAP systems. This experience has been used to create a similar foundational integration between Oracle E-Business Suite and OpenText Content Suite .
Integration is built as core extensions to the Content Suite Platform, tied directly into the foundation of Content Server so that administration and configuration of the ECM system automatically applies to the E-Business Suite components. Within the Oracle system, standard E-Business APIs are used so that ECM components are natural extensions to the infrastructure and common UI’s. The beautiful thing about the way this application is designed is that it works for all Oracle E-Business Suite processes within the Oracle HTML and forms based interfaces,
and within standard ECM interfaces such as MS Office, SharePoint,
web, and mobile.
Let’s take the example of a project so we can walk through how the integration works. When the project is created in E-Business Suite, xECM for Oracle creates a workspace for the business objects within the project. The workspace shows the folders,
structure, and relationships between objects. It reflects the users that have access, the metadata associated with the project and the content. This business workspace is made available to users within both the ERP and ECM systems. Transactional content is added within the Oracle system, unstructured content is added within the ECM system. All content is visible to users in their environment so they can work where they are comfortable. When users are given access to objects within the process, they are automatically given access to the workspace. Metadata and classifications associated with the project are automatically applied to all the related content. Information governance is provided on all of the content from both systems ensuring compliance and risk reduction for the organization without adding extra work for users. Costs are kept down due to archiving of content into the OpenText archive where content is compressed,
de-duplicated and stored on appropriate media on premise, in the cloud or both.
What are the key benefits?
· Productivity gains through users getting consolidated access to ALL information surrounding the transaction
· Increased user adoption as users work where they are comfortable
· Increased accuracy because there is no lookup and manual copying of information from one system to another
· Cost and risk reduction through information governance and archival
· Compliance with regulation and corporate policy
What is next?
Extended ECM for Oracle® E-business Suite officially releases in March 2014. Expect to see future releases of this product with added functionality, solution blueprints, and perhaps packaged applications for critical processes such as project management. In future there may be similar integrations to other Oracle ERP systems.
There is more to see and learn about this exciting new offering from OpenText. Visit www.opentext.com/oracle for further information.
To learn more about the release of Content Suite, visit www.opentext.com/content .
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