I’m worried about information leaks. How can I securely share my files?

The internet was born to connect us to each other and to the information we need. And somewhere along the way, sharing content—whether it’s your mood on social media or your experience through message boards—became easier and easier. Sharing files is no different. It’s as easy as a click, drag and drop and your file can be shared with anyone, anywhere, accessible almost instantly. But what happens when you want to share files with sensitive information? Not all content is for public review.

While information sharing is critical in the workplace, choosing to share that information means those digital files are potentially vulnerable. Most companies don’t have the necessary framework or security protocols in place to protect their information when it’s shared. Unsecured company emails are a common way to share things, but also easy for uninvited people to access.

So what is the safest and easiest way to ensure a secure file delivery? There are a lot of programs and applications that will allow you to secure the file with a password, but those aren’t always as secure as they seem.

There are a lot of great file sharing applications and collaboration content software options out there, where your information can be secured and shared—allowing people with the dedicated link to access the file or folder.

There are also options that allow for an even more secure and reliable form of file sharing. With OpenText™ Hightail™, for example, you can decide who will receive your content, as well as provide access codes to recipients and set expiration dates on their access to those files. Users have the ability to collaborate on files easily, and back up the shared files with a secure IT infrastructure. This allows for easy control of your files, and gives you the ability to track delivery and downloads.

At the enterprise-grade service level, there should be three levels of security for secured, controlled and managed files.

User-Level Security

At this level, users have access to file sharing controls, like passwords and identity confirmation, which add an extra layer of security to shared files. Shared files and collaboration spaces can be shared as view only, or with full edit access. As the owner of a file, you’re able to track who downloads your files.

Enterprise-Level Security

If your business likes to maintain file sharing control at the IT level, our enterprise-level security allows users familiar with IT to set global controls for data sharing, and it seamlessly integrates with existing systems like Active Directory and LDAP via SAML. SAML provisioning reduces IT workload through automating account setup. Dashboards and usage reports allow IT to monitor usage at a granular level.

Cloud-Level Security

Security and access controls to data centers are consistent with the highest industry standards. The network is monitored constantly, year-round. Cloud data is encrypted with 256-bit AES encryption, and is also compliant with SSAE 16 standards, which enables organizations to meet industry regulations like GLBA.

Security now and in the future

Millions of professionals turn to solutions like Hightail to share information quickly, easily and securely. Hightail seamlessly allows user and IT level controls with intense security measures. It is easy to use, reliable and is available to users at all times, while still securing data at all layers, like network and application levels. This ensures end-to-end security for your company’s important information.

Hightail can greatly increase user productivity within your company. Unlike other collaboration and file-sharing platforms, Hightail can keep your information safe with high levels of security. We provide as robust an experience as you need, while at the same time being easy to use without a background in IT. To learn more about how Hightail can keep your files secure, contact our sales team.

 

Liana Tallarico

Liana is the Director of Marketing for OpenText Hightail. She is constantly inspired by smart creative and always looking for the most efficient ways to manage projects. Prior to joining OpenText, Liana has held positions on both the advertising agency and client side in Philadelphia, Los Angeles, New York and San Francisco.

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